Portland, Oregon
Administrative Staff Job Opening in Portland, Oregon - Administrative Staff Wanted
LRS Architects has an opening for an administrative team member. LRS is well known for our positive, supportive environment and great work-life balance. We are looking for someone to make a great first impression to our clients, help with the front desk, and assist in accounting. You will split your day between the front desk and the accounting office.
Front Desk Responsibilities:
Answer phones and greet clients/visitors
Assist with office meetings and events (ordering food, providing refreshments, booking conference rooms, coordinating vendors, etc.)
Responsible for incoming and outgoing mail, deliveries, couriers, and shipping
Assist with travel arrangements. (rental cars, hotel, airfare)
Clean/tidy up the front desk and kitchen areas
Assist with supply orders and supply organization
General office tasks (note taking, label making, filing, archiving)
Assist with specific calendar schedules (staff vacations, company rooms, etc.)
Accounting Office Responsibilities:
Compile/copy/sort documentation needed for us to bill our clients
Enter vendor bills into the accounting system: deliveries, printing, limited expenses
Ensure we have the required documentation from our sub-consultants
Make bank deposits
Assist in reviewing staff timesheets
Organizing, filing (timesheets, paid vendor bills, etc.), and archiving
Qualifications Required:
Prior administrative experience
Excellent phone skills and a polite, professional demeanor
Office software proficiency (Outlook, Word, Excel). Experience with accounting software is a plus. Prior accounts payable experience is a plus
Positive attitude with a strong attention to detail needed. Be motivated and eager to learn
Good organizational and time management skills
Willingness to work occasional overtime if needed
High School diploma. Additional training/college is a plus
Job Type: Full-time
Required education:
High school or equivalent
Required experience:
Administrative Support: 1 year
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