Ashland, Virginia
Financial Administrator Job Opening in Ashland, Virginia - GENERAL PURPOSE:
The Finance Administrator is the Accounts Payable and payroll support of Duncan Memorial United Methodist Church (DMUMC). The Finance Administrator provides accounting support to the Senior Pastor, Staff, Treasurer, Finance Team Chair Person, and congregation, as needed. Currently, DMUMC has an annual budget of $530K. A Capital Campaign of $2.1M is in progress with the construction phase completed and pledges continuing until the close of the campaign in 2018.
ORGANIZATIONAL RELATIONSHIP AND SUPERVISION:
The Finance Administrator reports to the Treasurer and Finance Team Chair Person for financial and accounting responsibilities. The Senior Pastor provides an annual evaluation of the Finance Administrator?s performance, which includes a written evaluation from the Treasurer and Finance Team Chair Person regarding accounting and finance duties. The Staff-Parish Relations Committee is responsible for employment and compensation issues. The Finance Administrator may be requested to attend staff meetings and retreats.
RESPONSIBILITIES:
ACCOUNTING & FINANCE:
Accounting System
Proficient use of QuickBooks, the accounting software currently being used by the Accounting & Finance Team.
Proficient use of the QuickBooks payroll module. * Record deposits
Enter Deposit totals from counter sheets for general funds and Capital Campaign
Review and resolve any discrepancies with Financial Secretary and bank account records. * Cash Disbursements
At least once per week - collect and review all vendor invoices and check requests.
At least once per week - enter all vendor invoices and check requests into the accounts payable system, verifying that all such items have been properly approved, and coded correctly.
Pay monthly apportionments and mission payments.
Place signed checks into envelopes, apply postage to envelopes and deliver to post office. * Payroll Administration
Prepare payroll checks
Process and report payroll taxes
Process year-end W2 forms * Financial Reporting and Analysis
Prepare quarterly and annual payroll reports
File all vendor invoices and check requests (supporting documents) along with file copies of the checks.
Process year-end 1099 reports * Banking
At least twice per month ? post all credit card charges to the general ledger and code to the proper general ledger account. Collect receipts from personnel. * Internal Controls
Assist ?Auditor / Reviewer? in conducting the ?Audit / Review? including providing answers to questions, and by pulling file copies of vendor invoices, etc?, as requested.
Ensure all finance administrative policies are current and implemented
FINANCIAL SECRETARY RECORDING ASSISTANCE
Assist Financial Secretary as needed in recording contributions and donations for general operating accounts as well as Capital Campaign.
Enter contributions in ACS software
Develop process documentation
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. All employees of DMUMC are required to follow any other job-related instructions, or duties, required by their supervisor and the SPRC.
Job Type: Part-time
Required education:
High school or equivalent
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