Indianapolis, Indiana
Office Manager Job Opening in Indianapolis, Indiana - Title: Office Manager
Reports to: President
# of People Reporting to Position: 6 ? 8
Job Status: Exempt
Full/Part Time : Full Time
Company Background:
RESOURCE is Central Indiana?s largest independent, 100% locally-owned commercial real estate brokerage. We are a flexible consultative commercial and industrial real estate advisory firm with highly experienced, skilled and talented professionals providing custom-tailored solutions from a full suite of services. Through significant investments in technology, research, marketing, training, and people, we create more competitive advantages for our clients. Our goal is not to be the biggest, but rather, to be the best client adviser/service provider.
Duties and Responsibilities:
The position is divided between three key areas:
Operations
o Work with Executive Leadership Team (ELT) to develop and implement the policies and procedures
required to support a best in class culture.
o Supervise all Administrative, IT, Marketing and Research personnel
o Manage outsourced business services (e.g. Accounting & IT services)
o Oversee vendor selection and management
o Ensure preparation of presentation material for company, executive committee and principal meetings
o Work with events committee to coordinate company and community activities
o Lead annual business insurance plan review, selection and application process
Accounting and Finance
o Oversee processing of all broker commissions
o Prepare bi-weekly payroll
o Reconcile broker expenses
o Assist with creation of Annual Operating Plan
o Track performance to Annual Operating Plan
o Oversee all aspects of 401k program, submitting annual census and 5500
o Oversee expense reimbursement process
Human Resources
o Lead annual benefit plan review and selection process
o Lead annual benefit open enrollment
o Lead staff recruiting and hiring
o Oversee the onboarding and separation of all employees
o Assist with the creation & administration of performance improvement and disciplinary action plans
o Review handbook and internal policies, revising as necessary
o Approve and manage all staff PTO requests
o Conduct performance reviews of staff to include recommendation for merit increases as required
o Motivate, coach and develop training plans for staff
o Ensure compliance with State and Federal employment law
o Handle other HR related tasks as necessary.
Miscellaneous
o Complete other duties as assigned
Requirements:
o BS/BA Degree
o 5-7 years of related experience, including a minimum of 2 years of management experience
o Tech Savvy with excellent computer skills, including intermediate to advanced proficiency with
Microsoft Word, Excel, Outlook, PowerPoint and QuickBooks.
o Solid knowledge of State and Federal employment law
o Solid knowledge of Human Resources processes, including but not limited to: recruiting, onboarding,
conducting terminations/exit interviews, selecting benefit plans, and coaching/developing employees
o Knowledge of basic accounting principles
o Ability to learn quickly and work autonomously
Benefits:
This position is eligible for a comprehensive benefits package including Medical, Dental, Vision, Short/Long Term Disability, Life Insurance, 401(k), and Paid Time Off/ Holidays.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 45 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.
Work Environment:
The noise level in the work environment is usually moderate. No or very limited exposure to physical risk
Compliance:
Acts in accordance with all applicable RESOURCE policies and procedures. Carries out responsibilities in an ethical, effective and professional manner. Follows all federal, state and local laws, regulations and standards that apply to his/her responsibilities.
RESOURCE provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, age, otherwise qualified disabled or veteran status, or any other characteristic protected by law.
Job Type: Full-time
Job Location:
Indianapolis, IN
Required education:
Bachelor's
Required experience:
Human Resources: 2 years
Accounting: 2 years
management: 2 years
|
