New London, Connecticut
Accounting/ Administrative Assistant Job Opening in New London, Connecticut - ALLIANCE FOR LIVING
154 Broad Street
New London , CT 06320
Website:
Assistant
Administrative: 20-25 hours/week ? Non-exempt Position
Quick Books experience a must if you are interested in applying for this position. Please email your cover letter and resume to Denise Hetzel, Finance Manager: dhetzel @ . Applications will not be accepted without a cover letter.
General Information
The Assistant provides support to the President/CEO, Finance Manager and agency staff as required.
Essential Functions & Activities:
The Assistant reports directly to the President/CEO and Finance Manager. This position is responsible for day to day finance support with A/P, A/R, monthly bank reconciliations, deposits, payroll, HR on-boarding and various other financial duties. Will also do administrative support, operation functions, donor acknowledgment, receptionist front desk support with answering phones, take messages and manages a daily calendar of events. The position handles both sensitive and confidential items, requiring a strong adherence and expectation of protecting confidential data and matters.
Responsible for daily entry of A/P and A/R
Processing of bi-weekly payroll through ADP
Monthly Bank Reconciliations
Weekly deposits
HR functions such as on-boarding of new employees
Drafts memos and emails for the President/CEO to ensure correspondence is accurate and timely.
Assists in processing Human Resources matters of a sensitive and confidential nature.
Assists the President/CEO in tracking key projects and programs, including note taking, preparing documents and status updates from staff meetings.
Prepares BOD materials, including monthly meeting agendas, handouts, program updates and correspondence.
Answers President/CEO phones and responds as appropriate, using judgment in re-directing calls for resolution. Addresses emails redirected by the President/CEO for action.
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Qualifications, Knowledge and Skills
QuickBooks experience a MUST, accounts payable/receivable entries, check disbursements, billing, bank reconciliations and ADP payroll processing.
Strong communication skills, including writing, speaking, and editing.
Knowledge of and experience working with people living with HIV/AIDS.
Basic knowledge of human resources and related programs.
Able to manage complex projects and programs.
Able to work effectively with a diverse population of people and agency stakeholders.
Able to represent the agency to wider community in a professional manner.
Well organized and able to prioritize work.
Excellent computer skills (Experience with MS Office and reporting forms).
Requires flexible schedule, some weekends and evenings.
Customer service driven/team player.
Ability to work independently and as a team member; escalate critical issues as appropriate for resolution.
Participate in agency trainings as assigned.
Must have own transportation and valid driver?s license and insurance.
Education: Associate Degree preferred or three to five years of relevant experience.
Assistant Functions
Order office supplies
Perform A/R and A/P
Bank Reconciliations
Deposits
Processing Payroll
On-boarding for new hires
Address computer issues including working with vendor
Update Personnel Files
Process Donor Data and Acknowledgment
Revise the Board Manual
Process Board meeting notices and materials
File contract documentation
File Set-up, Filing
Process mail
Scheduling of events
Receptionist front desk duties - answering phones and meeting clients
Other duties as assigned
Reporting
This position reports directly to the President/CEO and Finance Manager.
If you are interested in applying please email your cover letter and resume to Denise Hetzel, Finance Manager: dhetzel @ . Applications will not be accepted without a cover letter.
Job Type: Part-time
Required education:
High school or equivalent
Required experience:
Assistant: 3 years
Required license or certification:
Driver's License
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