Nashville, Tennessee
Construction Purchasing & Billing Specialist - Nashville Job Opening in Nashville, Tennessee - Purchasing & Billing Specialist Job Posting
Summary/Objective
Interact with Project Managers and Senior Management to develop billing schedules and prepare requisitions. Specialist executes the purchasing and value engineering of commercial construction projects. Specialist will help to insure that construction is built profitably, cost effectively, and within budget. Specialist will develop strategic business relationships with external suppliers and internal business leaders, as well as, assist with contract negotiations, drive cost savings initiatives and implement strategic sourcing best practices.
Essential Functions
Prepare payment requisitions for projects that require schedules of values and supporting schedules.
Coordinate with Project Managers at inception of job to establish billing timing and procedures.
Coordinate with Project Managers on an ongoing basis to properly assess progress billings.
Follow-up with customer for approved percentages and revise requisitions accordingly.
Follow-up to ensure payments are received on a timely and agreed upon basis.
Ensure all paperwork is prepared and submitted in accordance with the terms and conditions of the contract
Responsible for service invoicing. Reviews financial systems for billable charges not posted to service orders. Escalate issues to appropriate individuals for timely follow-up as required. Uses knowledge of company?s Service Business offerings to review and interpret reported work in order to complete billing and/or escalation decisions. May require direct interaction with customers for follow-up to secure purchase orders or to meet special invoicing conditions.
Researches and reconciles unaligned costs, such as labor hours, material purchases, expenses and other service ticket job related transactions.
May prepare and submit service billings in a special invoice format as defined by individual customer account special handling requirements.
Works with Accounts Receivables contact to assist with resolution of Labor & Materials A/R issues. Determines appropriate actions for timely resolution. If needed, will interact with Customer to resolve receivable issues. Processes invoice credits and re-bills, as necessary. Proactively contacts customers ensure customer satisfaction and a commitment to pay.
Updates and retains customer account information related to special billing conditions, tax status, invoice approval contacts, billing addresses and special billing rates up-to-date.
Provide additional service administration support, as required.
Manage, report, and track job costs budget variances.
Support the Development Team in due diligence, and approvals for the purpose of estimating the magnitude of cost, or determining construction solutions.
Negotiate and recommend change orders, pricing, and products offered as options.
Maintain billing log and prepare retention billing at end of project
Work with project managers to ensure billings are complete, accurate and timely
Set up in Viewpoint Construction Software job, contract, phase codes, budget, change orders and work orders
Obtain lien releases from vendors
Collection of past due billings
Prepare payment requisitions for projects that require schedules of values and supporting schedules.
Set up requisitions in Microsoft Excel and CMiC.
Confers with vendors to obtain product or service information such as price, availability, and delivery schedule.
Selects products for purchase by analyzing cost and quality of items in conjunction with department heads.
Determines method of procurement such as direct purchase, quotes or bid.
Assures the correct account coding is assigned to each purchase.
Expedites delivery of goods to users, when necessary.
Serves as resource on issues of compliance with federal and state statutes and regulations, including affirmative action requirements.
Required Education and Experience
6 months CMiC construction software experience High school diploma. Knowledge of accounts payable Knowledge of general accounting procedures Knowledge of relevant accounting software Proficient in data entry and management 1-3 years accounts payable or general accounting experience 2 years construction experience with a medium or large size Subcontractor or General Contractor preferred
Supervisory Responsibility
This position has no supervisory responsibilities.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.
With a 30+ year track record of increasing growth, visibility, and opportunity, our highly-regarded construction services company, Alpha, is currently seeking skilled employees to join our team. We have a strong culture rooted in trust, integrity, professionalism, and excellence; and, we make it a point to use good judgment, fairness, and common sense to meet our challenges. You?ll find that our team consists of talented, dedicated people who provide firestop, insulation, waterproofing, spray fireproofing, spray foam insulation, and restoration services to our commercial customers.
If you?ve got what it takes, we?ll provide the rest:
- Competitive pay
- Paid holidays
- Paid Time Off (PTO)
- Insurance Benefits
- Full training and industry orientation
- Family atmosphere and friendly co-workers
If you?re committed, dependable, and want to join an organization you can be proud of, we?d like to talk to you! Serious applicants only! We look forward to working with you!
Resumes that do not meet the above requirements will not be considered.
Compensation ? Based on Experience
Alpha participates in the E-Verify Employment Verification Program. Applicants will need to successfully pass a pre-employment background check in order to be eligible for this position.
Job Type: Full-time
Salary: $18.00 to $22.00 /hour
Required education:
High school or equivalent
Required experience:
Accounts Payable: 1 year
|
