Washington, District of columbia
Administrative Assistant Job Opening in Washington, District of columbia - FRIENDSHIP PLACE
JOB DESCRIPTION
Position Title: Administrative Assistant
Reports to : Director of Finance and Administration
Category : Non-Exempt, Full time
Location: 3655 Calvert Street, NW
Hours: 9 am- 5 pm, occasional weekend and evening work
Who we are:
Friendship Place is a nonprofit organization serving the Washington DC region, empowering individuals and families experiencing or at risk of homelessness to rebuild their lives with the involvement of the community. Friendship Place offers the most effective model for addressing homelessness, with innovative, customized programs that have positive, demonstrable results and a lasting impact on the community and beyond. Our programs are person-centric - individualized to meet the needs and goals of individuals, families, youth/young adults and Veterans experiencing homelessness. We provide outreach, hospitality, health care, case management, housing, job placement services, and advocacy. We have established a national presence and are known for sharing best practices in the field
Summary:
Supervised by the Director of Finance and Administration, this position provides general administrative and information services support for the department as outlined below. Additionally, this position performs duties such as coordination of board and committee meetings in support of the CEO. The role requires working professionally with a diverse group of essential external relationships and visitors, as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize workload. Recommends changes to office practices or procedures.
Essential Duties and Responsibilities:
Administrative Duties
General administrative functions including, filing, copying and meeting preparation
Order food for all administrative functions
Order and maintain an inventory of cell phones
Maintenance, tracking and upkeep of company vehicles
Reserving meeting space
Supervises the office cleaning vendor.
Purchases and restocks office supplies. Point of contact for office equipment maintenance issues.
Act as a liaison with FP vendors for information services, printer/copier, cleaning, phones and others, coordinating to ensure completion of necessary tasks proactively
Assist with administrative functions for onboarding and off boarding
Information Technology (IT) Responsibilities
Updates Emails, and works with IT contractor to update Scanner/Other Software and Hardware user accounts for new employees, deleting and transferring old ones
Maintains updated common folders by consolidating, editing and deleting old employee data and files on server and cloud systems
Periodically surveys offices and departments for hardware and software needs
Supports the updating of employee directories and other administrative documents in the Intranet and across platforms where needed
May assist in organizing organization?s records management system (paper and electronic)
Assists employees with access rights and issues to our various systems including Star2Star and the intranet
Maintains Box and Gmail User Accounts and ensures proper on-boarding and off-boarding procedure are used
Support to CEO
Manages Board of Directors? information, which may include updating contact lists, collecting, organizing and electronically filing Board materials (minutes, forms etc.). Shares with Admin and Development and the external auditor and all directors as needed
Provides logistical support for Board and All staff meetings
Provides other assistance to CEO as needed.
:
College Degree preferred
Qualifications:
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Working conditions
Office work environment
Physical and Environmental Requirements
Must be able to lift 30 lbs
Background checks:
The selected candidate will be required to pass a criminal history background check and/or fingerprinting including FBI.
Direct reports
None
Specific Requirements:
The employee must have a valid driver's license.
Other Details:
Benefits: We offer an excellent benefits package including low cost health insurance, employer paid dental, vision, short and long term disability, life insurance, 403B matching, 15 days of vacation during 1st year of employment, sick leave, and much more!
We bsite:
Job Type: Full-time
Salary: $40,000.00 /year
Job Location:
Washington, DC
Required education:
Bachelor's
Required experience:
administrative: 2 years
Required language:
Spanish
Required license or certification:
Drivers License
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