Houston, Texas
ACCOUNTS PAYABLE CLERK Job Opening in Houston, Texas - TLC Office Systems is Houston?s largest independent dealer of office technology! Our complete product portfolio is proven to lower costs, increase productivity, increase efficiencies and enhance workflows in offices across Texas. We are seeking a dynamic, energetic, self-starting individual with a great attitude to join our Admin Team!
The essential functions of the Accounts Payable Clerk is to perform all aspects of the accounts payable function by matching purchase orders to invoices and entering the invoices into the software according to department policies and deadlines, identify error or discrepancies and resolve before processing. Prepare checks, including ACH transactions and web payments, and backup documentation.
ESSENTIAL FUNCTIONS
Perform all aspects of the accounts payable function by matching purchase order to invoices and entering the invoices into the software. Identify errors or discrepancies and resolve before processing.
Prepare checks, including ACH transactions and web payments and backup documentation. Reconcile accounts payable related accounts
Research and resolve any outstanding balances on accounts, including telephone, mail, or email communications with vendors.
Enter new or update vendor names and data, sent W-9 to vendor, complete credit applications as requested by vendors in order to establish a credit limit.
Maintain a procedure manual of accounts payable tasks as a guide for backup assistance when such assistance becomes necessary.
COMPETENCIES
Work effectively with colleagues by practicing punctuality, respect for deadlines, and honest communication.
Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.
Maintain proficiency as needed and approved by attending trainings, reading job-related materials, and meeting with others in area of responsibility.
Meet all required standards of confidentiality and safety. Maintain work area in a clean and orderly manner.
SUPERVISORY RESPONSIBILITY
This position has no direct supervisory responsibilities. May provide cross-training to staff.
WORK ENVIRONMENT
This job operates in an office environment. This role uses standard office equipment such as phones, photocopiers, filing cabinets and fax machines; the noise level in the work environment is typical of most office environments with telephones, personal interruptions, and background noises.
SKILLS AND QUALIFICATIONS
Requires intermediate computer literacy of word and spreadsheet software and recordkeeping and bookkeeping principles. Must be detail oriented, with accurate data entry skills; must have effective verbal and written communication skills.
PREFERRED EDUCATION AND EXPERIENCE
High School Diploma, or equivalent and two years of advanced accounting or bookkeeping work experience; or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform the above duties.
OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
EMPLOYMENT TYPE: Full-Time
BENEFITS OFFERED: Medical, Life, Dental, Vision, 401K
CLASSIFICATION : Hourly
Job Type: Full-time
Required education:
High school or equivalent
Required experience:
Accounts Payable: 2 years
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