Newark, New jersey
Administrative Assistant Job Opening in Newark, New jersey - This skilled position requires the employee to perform a wide variety of office support functions for customers and Management personnel in a busy construction related business office in a professional manner. Duties include, but are not limited to the following: typing, creating forms, filing, receptionist, answering phones, researching requested information, data entry, payroll entry, pricing invoices, posting payments, document control, etc. Must be detailed and accurate and maintain confidentiality of company and customer information.
The Administrative Assistant will work closely with the Office Manager in maintaining, completing, and handling a variety of Human Resource functions.
RESPONSIBILITIES:
Greet customers/visitors in a friendly and courteous manner and assist with requests
Answer, screen, forward any incoming phone calls while providing answers to questions
Perform other clerical receptionist duties such as filing, photocopying, data entry
Key information correctly into accounting software-Timecards, Cash Receipts
Complete assigned tasks as directed by various Department Managers
Document Control
KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED:
Excellent verbal and written communication skills
Ability to operate office equipment including, but not limited to: computers, copiers, printers, fax machines, 10 key, etc.
Prior basic accounting or bookkeeping experience a plus
Excellent computer skills including Microsoft Office Software-Word ,Excel, Powerpoint
Knowledge of Quality Assurance Programs
Ability to create a variety of fillable forms using Adobe software
Ability to learn different computer applications quickly
Ability to follow verbal and written instruction and complete tasks in a timely manner
Knowledge of basic office practices
Excellent typing abilities
Ability to get along well with a diverse office staff
Prior accounts payable/receivable experience
Prior payroll experience
Understanding of Document Control Systems
Ability to organize, multi-task, prioritize and work under pressure with interruptions
Must be well organized and able to organize Company assets
A minimum of 5+ years of office experience is preferred
Job Type: Full-time
Required experience:
Administrative Assistant: 1 year
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