Southaven, Mississippi
Full Charge Bookkeeper Job Opening in Southaven, Mississippi - Contractor Bookkeeper Job Responsibilities and Accountability:
The primary objective of this position will be to take charge of the day to day Contractor bookkeeping duties. This includes A/P, A/R, Payroll, Payroll taxes, credit card and bank reconciliations, tax deposits, sales tax deposits and other duties assigned.
DEFINITION : The primary objective of this position is to take charge of the day to day Contractor bookkeeping duties for Desoto County Electric.
MINIMUM QUALIFICATIONS : 1-3 years of Contractor related experience
JOB DESCRIPTION
Contractor bookkeeping job responsibilities:
Payroll
Entering and processing of weekly payroll
Weekly payroll tax deposits
Entering and reporting of payroll garnishments and deductions
Ensures garnishments and savings withholdings are paid
Quarterly and annual payroll tax returns including issuing W-2 Forms
Maintains payroll files
Ensures correct wages are paid for certified payroll and reports appropriately
Accounts Payables and Receivables:
Reconciliation and entry of invoices and processing of weekly payables
Process receivables and monitors the AR for past due invoices
Reviews weekly invoicing with member of management before processing payments
Reconcile bank statements and credit card statements
Entering of recurring payments/ journals into accounting system and processes
Preparation of annual 1099?s
Daily bank deposits
Maintains accounting files and ensures supporting
Balances and replenishes petty cash on a weekly basis
Monthly processing and payment of Sales/Use Tax by State monthly
Process depreciation, over/under billing and other general ledger journal entries monthly and annually year end entries prepared by the CPA
Sales/Use Tax:
Accurate tracking, reconciliation, reporting, payment and filing of Sales Tax by State*
Accurate tracking, reconciliation, reporting, payment and filling of Use Tax* *
Applies for MPC?s when appropriate when DCE is acting as prime* *
Gathers MPC?s from GC?s when DCE is acting as a subcontractor* *
Request/obtains Sales Tax Bonds when required*
General Duties:
Prepares job folders for each job and maintains copies of invoices and other billing related documents in job folders
Direct communication with vendors, customers and subcontractors as needed
Misc. office duties as required and requested by management
Works directly under the direction of CPA for guidance in acceptable accounting/ bookkeeping guidelines
Knowledge of:
Correct English usage, spelling, vocabulary, and arithmetic
Effective record keeping and document management
Proficient knowledge of computer programs including experience with some type of accounting software, Excel, Word, Outlook, etc.
Basic knowledge and understanding of AIA Billings (pay applications, draw schedule billing)
Willingness to perform other administrative and clerical duties as assigned
Must maintain a high level of confidentiality at all times both in and out of the workplace
Ability to:
Work as a team player and have excellent interpersonal skills
Adaptable to change and functions in a manner of open-mindedness
Coordinate, organize, schedule, and prioritize tasks for self
Display a high level of proficiency
Handle multiple priorities, duties, and responsibilities
Follow oral and written instructions
Effectively communicate issues to the Management, Company Departments and personnel
Learn and understand our existing computer programs and software with ease
Learn and follow company and department policies and procedures
Establish and maintain respectful and cooperative work relationships with Co-workers, Field Personnel, Subcontractors, Architects, Managers, Owners, General Contractors, and other business associates
Job Type: Full-time
Required experience:
Bookkeeping: 5 years
Contractor: 1 year
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