Madison, Wisconsin
Part-time Admin Assistant for Accounting Job Opening in Madison, Wisconsin - Job Description
Gates Collision Centers,Inc. is looking for a successful, detailed focused professional to fill our role of Administrative Assistant. Those who are successful in this position have a high focus on quality results, timely handling, and trustworthiness. They exceed expectations and push the limits delivering prompt attention to the needs of the business. They have a strong ability to build rapport with other co-workers and the vendor supply chain. Our Administrative Assistant must have a very high level of organization.
Key Areas of Responsibility
Accounts Payable
Verify approval on all invoices and check requests
General scanning weekly
Able to prepare and process checks for multi companies
Update and maintain vendor database
Reconciles vendor statements
Ability to process and follow-up on rush items
Mail
Banking
Special projects as assigned
Prepares and tracks W-9s Prepares and tracks Resale Certificates
Following up with customers on past due accounts receivables
Consults with and works very closely with: Accounting department, Location Managers, Third party vendors
Fill in for Customer Service Representives
Qualifications:
Some basic accounting principles
Familiar with Microsoft Excel Technology
Detail oriented
Ability to interact with computer screen for several hours at a time
Ability to learn how to use software intended for the general business public and maintain working knowledge of its use
Primary Software Used QuickBooksSage Accpac Microsoft Excel
Job Type: Part-time
Required experience:
Accounting: 1 year
Required license or certification:
Driver's License
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