Providence, Rhode island
Administrative Assistant Job Opening in Providence, Rhode island - The Administrative Assistant is responsible for a range of essential office support functions for ONE Neighborhood Builders, a non-profit community development organization based in the Olneyville neighborhood of Providence. This is a part-time (24 hours per week), hourly position with no benefits. The wage is $16 - $18/hr based upon experience.
Responsibilities
Office Administration
Maintain office equipment, including computer network, copier and fax machine; serve as point of contact with these vendors
Coordinate schedule for use of conference room
Maintain Public Contacts database in Outlook
Order office supplies and maintain inventory of supplies
Prepare and submit payroll; track paid time off
Assist with appointment scheduling, photocopying, mailing, word processing and data entry as needed for all staff members
Make deliveries, run errands and conduct other administrative tasks as needed * Order food for meetings
Maintain all centralized files
Ensure office is tidy and offers a welcoming, clutter-free environment for staff and visitor
Bookkeeping Support
Make bank deposits
Maintain vendor files
Complete check request forms
Copy and mail outgoing checks
Support Accountant with other tasks as needed Receptionist
Open, sort, and distribute incoming mail, including general emails
Greet and direct all visitors
Answer telephone
Distribute and accept/date stamp applications for rental housing
Qualifications
The ideal candidate for this position will have the following characteristics :
Excellent organizational skills and high attention to detail
Strong customer service skills
At least two years experience working in an administrative position
High school diploma
Proficient in using Microsoft Office (Outlook, Word, Excel) and conducting research on the internet
Interest in working in a low-income, racially diverse community
Bi-lingual (Spanish and English) strongly preferred
To apply: Submit resume and brief cover letter to: Jennifer Hawkins, Executive Director . No phone calls, please.
Job Type: Part-time
Salary: $16.00 to $18.00 /hour
Required education:
High school or equivalent
Required experience:
Administrative Assistant: 2 years
Required language:
Spanish
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