Chicago, Illinois
Personal Assistant/Finance Assistant Job Opening in Chicago, Illinois - Personal Assistant/Finance Assistant
Random Act of Kindness Developmental Agency, Inc. - Chicago, IL 60628
Random Act of Kindness Developmental Agency, Inc. provides counseling, case management and structured programming to persons with developmental disabilities receiving residential services. The Agency is seeking a staff member to serve as both Finance Assistant and Personal Assistant to the Director and Executive Director.
The Finance Assistant will process, verify, and reconcile invoices along with other daily administrative tasks. Working directly with the Executive team, the Personal Assistant will support the day-to-day operations of a successful Residential facility.
Duties:
Manage email correspondence; organize calendars; book travel.
Prepare/draft outgoing communications
Organize paperwork including mail, purchase orders, reimbursements, and requests for time off, etc and distribute to necessary parties.
Coordinate space, catering, and logistics for meetings and events
Maintain vendor relationships; handle supply ordering
reconcile purchasing
Ensuring all budgets and production expectations are met or exceeded and that financial data and records are balanced is a key role in this position
Maintain strict confidentiality protocols when dealing with sensitive issues.
Perform detailed and accurate data entry.
Order and maintain office supplies.
Credit Card account reconciliation
Maintain agency accounts and filing structure.
Work with many deadlines, time requirement conflicts and management pressures
Prioritize work and manage interruptions appropriately
Manage multiple tasks and relationships within a fast-paced, team-oriented environment
Ability to handle highly confidential information in a discreet and disciplined manner
Work overtime as required/requested, sometimes on short notice
Assist in other projects as needed.
The position requires the following but not limited to:
Outstanding written and verbal communication.
Expert problem solving.
Excellent time management.
Self-motivated and proactive with the ability to multi-task with minimal supervision.
Strong interpersonal, leadership, and relationship building skills.
Outgoing personality and the ability to multi-task.
Superb spelling skills.
Administrative support experience with 5 plus years with significant responsibilities.
Significant Microsoft Office experience (Word, Excel, Outlook and PowerPoint) at an level.
Organized and strong attention to detail.
Convey a professional image at the office and on the telephone.
Excellent spelling and grammar required.
Well versed in general accounting and reconciliation principles.
Job Type: Full-time
Salary: $26K-$30K
Required education:
Bachelor's/ Master Degree in finance preferred
Required language:
· English
Must have a valid Driver?s License and Insurance
Required experience:
Personal Assistant/Finance: 5 years
Job Type: Full-time
Required education:
Master's
Required language:
English
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