Romeoville, Illinois
Administrative Assistant Job Opening in Romeoville, Illinois - Job Description:
Position: Administrative Assistant/Accounts Payable/Receivables
Daily Occupation Specific Tasks:
Assistant to office staff helping in all aspects of accounting
Answer telephones, direct calls and take messages.
Compile, copy, sort, and file records of office activities and other job related activities/ stamp date all incoming mail.
Check Outlook Email System and respond accordingly and logging
Complete and mail bills, invoices, or checks
Order office supplies and keep inventory of supplies
Input job specific information into Sage Master Builder (will train if needed), type, format, proofread and edit correspondence and other transmittals, from notes or direction of or data for each project job
Handle all payables and receivables though Sage Master Builder
Receive payables from General Contractors and disburse money to vendors, do basic bookkeeping and complete banking transactions via Sage Master Builder Software
Compile data for financial reports on job by job basis
Process weekly payroll, pay liabilities, prepare bank deposits
Process and pay monthly Labor and Mason Union Reports
Request Bidders List, Fax Bids, Follow-up on bids on document
Process paperwork for awarded projects
Maintain Mason and Labor Contact sheet, Active Job Log, and Equipment List
Prepare a maintain employee records
Attend monthly meeting and record minutes
Maintain Able Masonry Development Policy and Procedure online
Job Type: Full-time
Job Location:
Romeoville, IL 60446
Required education:
Associate
Required experience:
Administrative Assistant: 3 years
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