Fenton, Missouri
Accounting Assistant Job Opening in Fenton, Missouri - Accounting Assistant Job Description
Part Time Position
Under the supervision of the Accounting and Office Managers, the Accounting Assistant performs accounting and administrative support for the consulting and contracting services of NPN Environmental and PART.
Requirements
Experience working with an engineering or environmental consulting firm
Two year technical college or equivalent education
Two years experience in similar position
Excellent communication and computer skills
Working knowledge of Mircosoft and Quickbooks (QB) software programs
Exceptionally organized and attentive to details
Duties and Responsibilities
Backup receptionist (during specified times) for all incoming telephone calls, log accurate phone messages, and alert staff of client messages
Time Accounting:
Enter timesheets and project codes into QB
Enter timesheets into time accounting spreadsheet weekly and distribute to Principals for approval, and file individual time sheets
Update and maintain vacation status reports
Accounts Payable:
Enter AP invoices into QB
Send out entered AP invoices to PMs for review and approval
Prepare weekly AP reports for review and approval by Accounting Manager and Principals
Prepare checks for payment on weekly AP report
Track AP invoices to avoid late fees, interest charges and discrepancies
Enter, track and reconcile all credit card receipts and statements
Keep all AP filing current
Insurance Tasks:
Process all requests for COIs with insurance broker
Update and maintain COI spreadsheet and binder
Prepare and maintain client and vendor files
Prepare and maintain project and accounting file labels
Assist Office Manager in preparation, development and transmittal to clients of proposals, technical reports, letters and project documents
Maintain access database for projects and proposals.
Job Type: Part-time
Salary: $15.00 to $18.00 /hour
Required education:
Associate
Required experience:
Accounting: 2 years
Required language:
English
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