Charleston, South carolina
Office Manager/Bookkeeper Job Opening in Charleston, South carolina - Summary
This is a key management position in a design build remodeling firm which specializes in residential projects in the Charleston area. The position reports directly to the President and supports the company to ensure that all administrative programs and policies are effectively and professionally maintained. Responsible for handling the fundamental aspects of the company?s financial recordkeeping, including recording financial transactions, managing AP & AR, reconciling back statements, human resources, payroll and taxes.
Administrative / Office
Daily responsibilities include but not limited: ensure office is organized and runs smoothly; greet visitors and callers, ascertain nature of business and direct accordingly; handle incoming & outgoing mail; maintain office equipment and order office supplies; update office procedures and misc. office correspondence.
Responsible for keeping accurate employee records to include: hire date & wages; employee reviews; enrollment in health insurance; 401k; employee vacation accrual.
Manage and maintain accurate subcontractor paperwork and payments.
Accounting
Perform account receivable invoicing, collection & deposits. Update sales spreadsheet & commissions reports as needed.
Manage account payable to include: accurate invoice entry; schedule check runs, autodraft & online payments; enter CC receipts, reconcile statement and make payment.
Responsible for bank transfers & bank reconciliation, monthly journal entries & maintain ledgers.
Enter weekly timecards, employee hours, posting to appropriate jobs and item codes; compute payroll. Responsible for weekly federal/state tax deposits, HSA & 401k payments; monthly work comp reporting; quarterly taxes ( Tax) and annual W-2 & 1099?s.
Manage and maintain all company insurance policies: work comp; general liability; auto. Prepare for audits as needed.
Responsible for maintaining fleet to include: loan payments, taxes/tags and insurance updates.
Assist with budget preparation. Prepare financial statements and reports, including profit & loss statement and balance sheet.
Responsible for closing the year, preparing year-end information, assist accountant with tax return preparation.
Skills Required
Highly organized, motivated, able to work independently and as a team member.
Maintains professional demeanor; demonstrates integrity and confidentiality.
PC Savvy: willing and eager to learn new skills with technology; proficient with MS office.
Strong understanding of accounting procedures; in-depth knowledge of percent complete accounting and job costing.
A college degree in accounting or related field of study and a minimum of 2-3 years? experience.
Experience in Sage Contractor 100 a plus.
Job Type: Full-time
Job Location:
Charleston, SC
Required education:
Bachelor's
Required experience:
Accounting: 2 years
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