Manhattan, Kansas
Administrative Assistant Job Opening in Manhattan, Kansas - Job Purpose:
To work with the Community Manager in the general administration of the property and perform all related clerical and accounting functions. Reports to the Community Manager.
Duties:
Assist in collection of rents and preparation of receipts. Deposit all receipts prior to bank closing each day. Update on a daily basis all rents, deposits and application fees received by residents. Issue appropriate collection notices when necessary.
Maintain resident, vendor and the general office files (written and computer).
Update daily reports on occupancy and provide information to Community Manager.
Participate in the FMO process (Financial Move Out).
Assist in preparing monthly reports.
Order supplies within established budgeted guidelines, following purchase order procedures.
To know and adhere to all federal, state and local laws, as well as all policies and procedures contained in the manuals issued by Curtin Property Company or as otherwise communicated (verbally or in writing) to on-site employees.
Answer all incoming phone calls with enthusiasm and handle accordingly.
Maintain courteous communication with the residents, applicants and representatives of other companies.
Coordinate and type all mailings and communications to residents, including any communication necessary to target residents throughout their lease period.
Welcome and show property to prospective residents.
Accept service requests from residents and route to maintenance for prompt processing.
Correctly complete all lease applications, assist with application verification and notify prospective resident of results.
Complete all lease paperwork, including related addendums.
Ensure that the office, fitness center, clubhouse, models and ?market ready? vacants are in perfect condition. Contact cleaning service if additional cleaning is required.
Inspect move-outs and vacancies when Community Manager is unable. Play an active role in turnover scheduling ? schedule appropriate vendors during make-ready process.
Make maximum effort to set appointments for viewing apartments to all telephone prospects.
Participate in a follow up program to maintain timely and effective communications with prospects in a method that will lead to their signing a lease.
:
Team player with a positive outgoing personality and strong commitment to employer.
Professional manner, honest character and work at fast pace while maintaining accuracy.
Detail oriented with strong organizational and computer skills.
Interacts well with senior management team as well as other CPC associates.
High school education required, college degree preferred
Accounting and administrative background preferred
Job Type: Full-time
Job Location:
Manhattan, KS
Required education:
High school or equivalent
Required experience:
Administrative Assistant: 2 years
|
