Hutchinson, Kansas
Finance & Operations Manager Job Opening in Hutchinson, Kansas - Finance & Operations Manager
Job Description
Position Description
The Finance & Operations Manager plays a key role in the Community Foundation's financial stability by managing all financial accounting and budgetary administration for the organization. The Finance & Operations Manager contributes to the overall development of the Community Foundation's operations and infrastructure by managing relationships with Greater Horizons, the back-office processor, and other related financial institutions, consultants, and vendors, and by managing personnel and benefits administration. The Finance & Operations Manager supports asset growth and donor services by providing oversight of the Foundations information technology and enterprise database. Additional financial and administrative responsibilities and duties may be assigned as necessary to fulfill the objectives of the Foundation. The Finance & Operations Manager reports to the President & CEO.
Responsibilities
Finance and Accounting
Prepare and review accurate and timely financial records including but not limited to accounting, payroll and related taxes and benefits, tax and regulatory compliance, insurance, charitable gifts, grants, earnings and investments and reconciliation of accounts.
Oversee gift entry, gift acknowledgement and grant transactions including ensuring due diligence of donor grant recommendations and audit confirmations for agency funds.
Develop and maintain existing accounting policies and procedures. Ensure all necessary internal accounting controls are in place.
Manage annual budget development and oversight in cooperation with President & CEO.
Manage production of monthly, quarterly, and annual financial reports and communicate financial information on a timely basis to the Board of Trustees and others as needed.
Manage process for preparation and distribution of quarterly statements for donors.
Serve as primary staff liaison to the Foundation's Finance Committee, ensuring regular monthly schedule of meetings and materials are maintained and communicating with the committee chairperson regarding necessary agenda items for committee approval.
Serve as primary staff liaison to the Foundation's Audit Committee meetings, ensuring regular schedule of meetings and materials are maintained and communicating with the committee chairperson regarding necessary agenda items for committee approval.
Operations and Infrastructure
Prepare monthly payroll.
Manage quarterly payroll tax forms and reports.
Responsible for annual W-2s, 1099s, 990s, and any other relevant filings.
Manage and implement employee benefit program.
Manage non-monetary assets such as property, equipment, contracts, and facilities.
Oversee and monitor Foundation's administrative policies and procedures and human resource practices including maintenance of employee policies and handbook.
Oversee Foundation's office equipment and information technology systems including basic data security and purchase/update as needed.
Maintain and conduct annual reviews of insurance policies and risk management.
Oversee purchasing and overall records management.
Participate in weekly staff meetings.
Serve as Board Secretary.
Fund Administration and Donor Services
Act as a secondary staff contact for donor-advised funds, where appropriate, overseeing grant recommendations, communications between grantees and donors and grant check processing.
Supervision
Supervise employees and/or consultants working in the administrative and financial areas of the Foundation.
Position Requirements and Qualifications
Thorough understanding of and commitment to the mission and services of the Community Foundation.
Bachelors degree in a related field. CPA and/or experience in nonprofit financial accounting preferred.
Technology proficiency and an ability to learn and utilize the Foundation's enterprise information management system for accounting and fund administration purposes.
Strong oral and written communication skills, including an ability to translate financial terms for non-financial audiences.
Excellent interpersonal skills, including the ability and desire to work as a member of a team.
Excellent organizational and time management skills.
Evidence of professional achievement and/or success in delivering results in areas of professional responsibility, including a capacity to take initiative, demonstrate creativity and work independently.
Remains flexible and successful within changing environment and demands.
Values a commitment to serve the community.
Please send your resume, cover letter and references to Aubrey Abbott Patterson, President & CEO. No phone calls, mail, or in-person deliveries, please. Applications will be reviewed until the position is filled .
Job Type: Full-time
Required education:
Bachelor's
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