Madras, Oregon
Office Manager Job Opening in Madras, Oregon - Position Summary:
Under direction, the office manager plans, organizes, manages, directs and supervises the office support operations and functions of the district, a local government. The office manager is responsible for managing the accounting and financial aspects of district operations.
Requirements:
* Minimum of 5 years of accounting and office support experience in a supervisory role in a public or private organization
* Possession of a valid Oregon Driver License to drive to meetings or trainings
Preference:
* Completion of an Associate or Bachelors degree from an accredited college or university in accounting, business administration, or closely related field is highly desirable
Employer note:
* Successful candidate needs to be qualified and will be required to be appointed and commissioned as a notary public
Duties:
* The duties listed below are illustrative only and are not meant to be a complete or exhaustive listing of all of the duties and responsibilities for this role
- Perform necessary accounting functions, accounts receivable, accounts payable, payroll, assessments, property rentals, audits and grant/funding reporting of the district. Work with management to prepare the annual budget and strategic financial plan for the district
- Perform necessary human resource functions and manage employee benefits including a 401K retirement plan
- Supervise office staff in conducting accounts receivable, payroll, assessments, annual audits preparation, and grant/funding reporting procedures. Hires and evaluates the performance of office support staff. Determines and provides adequate training and professional/ technical development.
- Account for administrative needs of the Board of Directors meeting in coordination with the general manager, including preparation of agendas, meeting packets and documentation of meeting notes and decisions. Responsible for district election processes.
- Plan and administer education technology systems and office equipment functions including maintenance and upgrades
- Arrange and administer education and training functions in conjunction with the general manager for district staff, and for educating the general public, agencies, funding providers and others interests as it pertains to the district and its operation goals
- Oversees water rights procedures of the district
- Provide support to the general manager on budget status, finance, administrative and human resources activities, and other specific assignments made by the general manager
- Prepares a variety of complex correspondences and technical reports, as directed by the general manager and/or assistant manager. Assist with grant writing projects
- Reviews financial reports and statements for accuracy and prepares financial data for the annual audit- Develops and distributes information regarding office support policies and procedures
- Assigns work to staff to maximize efficiency and utilization f office support personnel
- Provides backup for office staff positions
Work schedule:
* Monday - Friday, 8:00am to 4:30pm
If interested and qualified, full position description will be available for your review at the time of referral
Job Type: Full-time
Salary: $4,580.00 to $5,570.00 /month
Job Location:
Madras, OR
Required education:
Associate
Required experience:
Office support: 5 years
accounting: 5 years
Required license or certification:
dr
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