San Francisco, California
Accounting and Administration Associate Job Opening in San Francisco, California - The Accounting and Administration Associate is responsible for maintaining the books and accounting records of the Pacific Forest Trust (about 50% time), for maintaining the data in PFT?s contact management database (about 25% time); and for fulfilling certain administrative functions including purchasing, supporting facilities and systems maintenance, logistical support for meetings and events, and benefits administration (about 25% time). This position will be supervised by and reports to the Senior Accounting and Administration Manager. The position also works with development and communications staff in a team for contact database management
Tasks and Responsibilities:
Accounting:
Post data to and produce reports for PFT?s accounting system, including General Ledger, General Journal, Accounts Payable, Accounts Receivable, Asset and Liability reconciliation, Payroll and all associated accounts, consistent with FASB non-profit accounting standards.
Prepare and process payroll, retirement plan contributions and tax returns for approval and submission; maintain all associated records.
Receive and deposit cash receipts.
Promptly prepare and send invoices for PFT services and track aging; maintain A/R accounts generally.
Prepare and track purchase orders.
Maintain asset schedules.
Prepare A/P for approvals; prepare checks for A/P.
Reconcile petty cash, other cash accounts.
Assist in maintain cash flow forecast.
Maintain accounting and administrative files.
Provide other financial reports or perform other accounting duties as may be requested.
Information Technology:
Perform data entry and quality control for PFT?s contact management database system.
Provide support for maintenance of PFT information systems, including computer network, copiers/printers, telephone services, databases (GIS, contacts) and other technology.
Human Resources (HR):
Maintain records for PFT?s benefits packages.
Maintain all employee leave records.
Provide support for recruitment efforts, employee orientation systems and termination processes.
Contracts and Purchasing:
Perform purchasing of office supplies and assist with contract management functions
Facilities:
Ensure cleanliness and appropriate maintenance of Presidio offices.
Supervise management of meeting and event logistics, provide Board meeting preparation support as needed.
Risk Management and Compliance:
Provide support for quality maintenance and security of PFT assets, records and facilities, including electronic records and systems with specialty IT support.
Support emergency preparedness.
General Administrative:
Provide general administrative systems and support, as may be requested.
Other:
Any other duties as may be assigned from time to time.
Job Type: Full-time
Job Location:
San Francisco, CA
Required education:
Bachelor's
Required experience:
Bookkeeping: 2 years
Accounting: 2 years
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