Wichita, Kansas
Propeller Shop Administrator Job Opening in Wichita, Kansas - No phone calls please.
Equal Employment Opportunity We participate in E-Verify Equal Opportunity Employer () Drug Free Workplace
Summary of Accountabilities:
Organizes and performs certain administrative functions of the propeller department including, but
not limited to: customer record keeping, invoicing, and processing warranty claims
Primary Duties and Responsibilities:
Act as an interface with customers by answering the telephone, assisting walk-in customers and providing other assistance and communication as required.
Compile labor hours worked and compute charges on work orders to generate invoices to customers.
Prepare time cards to be turned in to payroll department. Match work order time cards to payroll time to ensure accuracy.
Generate work orders upon request for service by entering information about work to be performed, generate estimates, generate an invoice and deliver to customer by fax or mail.
Maintain and file work orders, invoices, and warranty claims.
Produce purchase orders for services performed by outside vendors.
Keep track of employee?s tool allowances, prepare purchase orders for tools, create invoices so that accounting can bill accordingly.
Oversee the processing of warranty claims by receiving damaged goods, complete paperwork and file with vendor, issue credit to customer, includes checking the office administrator claims.
Maintain the prop shop?s minimum quantity inventory system and keep track of items for billing purposes.
Ensure effective communication by delivering e-mail/phone messages to maintenance employees.
Provide phone coverage for lunch for other departments.
Other activities and projects as approved by the Director of Maintenance or the General Manager
The above statements are intended to describe the general nature and level of work of the job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of this position.
Education and Experience:
Two- year college degree in business or related field preferred
Five to Seven years of related experience in aircraft parts, or aviation related experience
Strong computer skills including Microsoft Word, Excel and Outlook
Must possess strong written and verbal skills
Highly organized and skilled at administrative tasks to include filing, organizing, and records retention
Possess exceptional internal and external customer service skills
Able to work required schedule without deviation
Flexible to travel from approximately 2 miles per day to from off-site location to Corporate location
Must possess and maintain a current and valid license Meet the requirements of Airport Authority to be receive a badge and have no ramp restrictions
Communication Skills:
Ability to read and comprehend detailed instructions, correspondence, and memos. Ability to write clear, concise correspondence. Ability to effectively present information in one-on-one to customers, clients, and other employees of the organization. Good grammar and spelling skills.
Mathematical Skills:
Basic math skills including adding, subtracting, multiplying and dividing.
Reasoning Ability
Basic reasoning ability
Computer Skills:
Must have basic skills in MS office applications including word, excel, access, and Microsoft outlook
Physical Requirements:
Occasional periods of walking, standing, stooping. Frequent periods of sitting.
Frequent use of hands and fingers. Frequent periods of talking and listening.
Ability to lift up to 25lbs
Work Environment:
Normal office environment, however occasionally exposed to engine noise and general shop conditions.
Job Type: Full-time
Job Location:
Wichita, KS 67209
Required experience:
Administrative Support: 3 years
Required license or certification:
Driver
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