Wayne, Pennsylvania
Part-time Executive Assistant Job Opening in Wayne, Pennsylvania - Siepser Laser Eye Care, a dynamic, premium ophthalmic surgical practice located in the Western metro Philadelphia, PA region, is seeking a part-time Executive Assistant to the Medical Director.
Position Description:
The Executive Assistant reports directly to the Medical Director and CFO, and is a highly self-motivated professional, capable of managing their workload and prioritizing tasks in a fast-paced, ?patient first,? environment.
Our ideal candidate possesses:
Prior experience working for a high-level executive
The ability to develop, execute, and continuously improve all operational activities
Advanced communication abilities and computer proficiency
Conveys a commitment to providing unsurpassed customer service
A passion for excellence
A strong sense of urgency
Duties:
Responsible for managing Medical Director/CEO?s daily schedule, meetings, and communicating appointments to him.
Manage communications with professional network and vendors including communications via phone, letters, and e-mails.
Work with CFO and Accounting Department.
Assist with the new employee onboarding process.
Manage daily deposits and reporting.
Create documents, reports and professional correspondence as needed.
Faxing, scanning and copying of documents.
Maintain, organize, facilitate access to files and storage systems in paper form and online.
Update and maintain databases such as mailing lists, contact lists and client information
Monitor and maintain office supplies.
Work with CFO and Accounting Department on IT/helpdesk related issues.
Uphold strict confidentiality in personal, HIPAA and Corporate information.
Act as liaison with property vendors, coordinating the schedules associated with the building operation.
Experience:
Minimum of 4+ years of experience as an Executive Assistant
Microsoft Office Suite including, Word, Excel, and Outlook
The ability to maintain facility service, repair and cleaning schedules
A high degree of organization and the ability to get things done
The ability to become familiar with practice-specific programs and software
Education: High School Diploma or college degree
Job Type: Part-time
Required education:
High school or equivalent
Required experience:
Executive Assistant: 4 years
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