Washington, District of columbia
Billing Specialist Job Opening in Washington, District of columbia - Office: Washington, D.C.
Department: Finance
Reports to: Assistant Billing & Collections Manager and Billing & Collections Manager
FLSA Status: Non-Exempt
Hours: Core Hours: 9:00 a.m. ? 5:30 p.m., Monday ? Friday, unless otherwise approved; additional hours as required as fulfill responsibilities
General Summary: Under the direct supervision of the Assistant Billing & Collections Manager and Billing & Collections Manager, and following prescribed department, office and firm procedures, the SeniorBilling Specialist is responsible for preparing monthly bills including for more complex/difficult client billing, maintaining billing filing system, working with Collections staff to collect aged accounts receivables, monitoringthe e-billing process, and ensuring that special billing arrangements are carried out. The Senior Billing Specialist is expected to perform all responsibilities with a commitment to providing superior service to the firm?s clients, attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement. Above all, the Senior Billing Specialist must fulfill the needs of the firm in a manner which is consistent with the Firm?s Core Values.
ESSENTIAL DUTIES AND RESPONSIBILITIES (Duties are performed throughout every work day, as necessary):
Prepare monthly prebills for distribution to attorneys, including for client bills.
Communicate with attorneys and secretaries to address any billing questions or reportrequests.
Edit, prepare and finalize monthly prebills.
Work with Collections staff to collect aged accounts receivables.
Monitor thee-billing process for those clients that are electronically billed to ensure that invoices are successfully submitted.
Verify daily new business memo and ensure correct input of information and special billing arrangements for assigned clients.
OTHER ESSENTIAL DUTIES (Duties are performed periodically, as necessary):
Maintain billing filing system on a monthly basis.
ESSENTIAL KNOWLEDGE, SKILLS AND COMPETENCIES:
Ability to read, write and speak English
Strong proficiency in Microsoft Office applications, including Word and Outlook
Advanced proficiency in Microsoft Excel
Excellent oral and written communication skills
Ability to read, comprehend and follow instructions
Ability to work independently and with a team
Strong service orientation and an ability to establish and maintain effective with peers, office and firm management, and outside business partners
Ability to use critique of work to improve performance
Identify issues and problems with assignments
Ability to manage multiple priorities and adjust to changing priorities in a professionalmanner
Strong organizational skills
Ability to prioritize multiple projects with specific deadlines; strong attention todetail
Ability to deal with stress around deadlines
Ability to work extended hours as necessary to fulfill time sensitive responsibilities
Commitment to the office and firm
Commitment to professional growth and development
EDUCATIONAL QUALIFICATIONS/JOB EXPERIENCE REQUIREMENTS:
Two or four year college degree required, with specialization in accounting or finance preferred
3+ years law firm billing experience required
Job Type: Full-time
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