Upland, California
Staff Accountant Job Opening in Upland, California - The Staff Accountant is a full-time, confidential position and reports to the Controller. Responsibilities in this position include assisting in the day-to-day maintenance and management of the Agency?s accounting system, including payroll.
Essential Functions
Accounting
Maintain complete and accurate ledgers
Ensure financial records are maintained in compliance with GAAP
Perform reconciliation of bank accounts and general ledger accounts
Code all activity for various programs administered by the agency
Enter credit card transactions and perform credit card reconciliation
Generate monthly transaction reports for invoicing
Process accounts receivable, collections, donations, and all other fund receipts
Prepares bank deposit tickets
Prepare accurate and timely monthly, quarterly, annual financial billings/reports
Prepare ad hoc financial reports as may be required
Process accounts payable, reimbursements and other payments
Assist with cash management
Payroll
Review timekeeping entries for biweekly payroll processing
Process bi-weekly payroll
Process electronic payroll files for entry to general ledger
Exercise discretion and maintain confidentiality of all Agency funder & partner information, personnel/payroll information, and other information as deemed appropriate
Budgeting
Maintains budget schedules & assists with budget preparation
Prepares budget vs. actual statements monthly and as needed
Enters & maintains budgets in Quickbooks
Administrative
Respond to all vendor inquiries.
Respond to all inquiries from funders and donors.
May act as liaison with funder auditors and independent third party auditors to coordinate audit schedules and help auditors with fiscal audits.
Community Outreach
Provide support for agency programs and activities on an as needed
Professional Development
Attend required meetings and trainings.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
Supervisory Requirements
The position reports directly to the Finance Manager and has no supervisory functions.
Educational Requirements
Preferred: Bachelor's degree (B. A.) in accounting from a four-year college or university.
Experience
Required: 2-4 years of progressive experience in accounting, preferably in a non-profit environment.
Licenses and Certifications.
Valid California Driver?s License or I.D. is required
Maintain active auto insurance
Additional Qualifications
To perform this job successfully, an individual should have the following general knowledge
Proficiency in Microsoft Office applications.
Proficient in QuickBooks for Nonprofits.
Knowledge of GAAP.
Knowledge of payroll laws and regulations.
Must have good judgement, problem-solving skills, and strong communication skills.
Must pass drug testing and meet background check requirements through LiveScan.
Must be able to maintain confidentiality.
Knowledge Requirements
To perform the job successfully an individual should demonstrate the following competencies:
Achievement/Results Orientation- Achieving efficient, timely, quality results by directing efforts on expected outcomes while providing exemplary client service within expected timeframes.
Client Service- Anticipating and responding to needs and demands of clients (both internal and external).
Communication - Using language as a flexible tool to share and collect information, exchanging ideas and openly exploring a variety of perspectives adjusting style and content to each unique individual, audience and circumstance.
Computer Use- Using computers and other forms of technology.
Document Use- Finding, understanding or entering information (e.g. text, symbols, numbers) in various types of documents, such as tables or forms.
Numeracy- Using numbers and thinking in quantitative terms to complete tasks.
Interpersonal Relations- Establishing and maintaining harmonious professional relations by demonstrating respect for and sensitivity to others.
Building - Building and maintaining effective and constructive working relationships, partnerships or networks of contacts with people who are, or might someday be, instrumental in achieving work-related goals.
Readily sharing information, knowledge and personal strengths. Seeking to understand and building on differing perspectives of others to enhance team efficiency and quality outcomes.
Time Management - Scopes out length and difficulty of tasks and projects; able to shift priorities and multi-task on various projects; develops strategies to achieve department goals, estimates time and resources
Values and Ethics - Serving the Company with integrity and respect in personal and organizational practices. Includes respecting democratic, professional, ethical and people values. Building respectful, bilingual, diverse and inclusive workplaces. Ensuring decisions and transactions are transparent and fair. Holding themselves, their employee and their department accountable for their actions.
QUALIFICATIONS
To perform this job successfully, an individual must be able to adequately perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Skills
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to sit; stand, and walk and use their hands to complete various tasks. The employee is occasionally required to react quickly with hands and arms. The employee is occasionally required to climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include distance vision, peripheral vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT
While performing the duties of this job, the employee is infrequently exposed to extreme outside weather conditions. The employee is infrequently exposed to wet and/or humid conditions. On occasion the employee could be exposed to fumes or airborne particles. The noise level in the work environment is usually moderate as found in an office environment.
Job Type: Full-time
Required education:
Bachelor's
Required experience:
Quickbooks: 2 years
Accounting: 2 years
Non-profit or government accounting: 2 years
Payroll Processing and Timekeeping: 2 years
Required license or certification:
Driver's License
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