Chicago, Illinois
Purchasing Clerk Job Opening in Chicago, Illinois - Position Description: Support the fiscal and accounting functions of the agency in accordance with generally accepted accounting principles and written policies and procedures of the agency. Performs a variety of complex clerical and entry-level bookkeeping and accounting tasks associated with the procurement of goods and services for the agency.
Scope of Responsibilities:
Administrative support for the Purchasing Team, including but not limited to conducting inventory, checking invoices, and comparing article code data
Safeguard the assets of the agency
Review menu for preparation and order food and supplies on menu provided by Dietician
Monitor requisitions to ensure all purchases are allowable under CFR 200
Prepare RFP?s for bids for services/material and supplies as needed or required by regulatory agencies
Maintain facilities and maintenance work order log
High volume, accurate, data entry into procurement and financial systems
Review and process invoices using procurement and financial systems
Forward invoices to internal departments like Accounting
Prepare purchase orders and send copies to suppliers as well as respective internal departments
Compare suppliers' bills with bids and purchase orders to verify accuracy
Prepare, maintain, and review purchasing files, reports and price lists
Check deliveries when they arrive to ensure that orders have been filled correctly and that goods meet specifications
Determine if inventory quantities are sufficient for needs, ordering more materials when necessary
Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.
Attend meetings with Finance and Accounting Team
Perform periodic compliance audits
Qualifications:
2 + years of purchasing experience in the finance function preferable non-profit
Work experience with data entry and/or a procurement operation
Excellent knowledge of MS office, especially Excel
Hand-on approach and attention to detail
Ability to work well within a team as well as independently
Flexibility (working on weekends or evenings may be needed)
Education:
Two (2) years college
Work Environment:
The typical work environment is an office setting where the noise level is usually moderate. Noise is produced by office equipment, telephones and conversations.
Physical Demands:
The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to sit, stand, stoop, and walk.
The employee must occasionally lift and or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception and the ability to adjust focus.
The employee may be required to work in or visit offices in the city of Chicago and suburbs and must be able to transport himself/herself to various locations.
Equipment Used:
Employee will generally use the telephone, computer, calculator, copier, overhead projector, paper shredder, paper cutter, and filing systems.
Job Type: Full-time
Salary: $30,000.00 to $32,000.00 /year
Required experience:
purchasing in the finance function: 2 years
|
