Bonita Springs, Florida
Office Assistant Job Opening in Bonita Springs, Florida - CertaPro Painters of Southwest Florida, Naples.
Each CertaPro Painters business is independently owned and operated.
CertaPro is an industry leading service organization. Our success has been built on the foundation of delivering certainty to our customers -- certainty of a job well done. It is important that our Office Associate be an energetic, team player committed to the execution of daily and long-term customer service and business objectives of our company. Fostering lasting relationships is at the heart of what we do at CertaPro and is influential in laying the foundation for success in our business. Our Office Associate position is a challenging, evolving, and rewarding position with many areas of responsibility, including Marketing, Sales, Production, Finance, Administration, and Human Resources.
The following is a representative list of the duties and responsibilities associated with this position:
-- Fulfills marketing duties, such as updating direct mail drops and managing datamining mailings, maintaining the franchise website, ensuring customer mailing lists are up-to-date, and organizing trade shows
-- Manages sales responsibilities, including creating sales packages, entering leads into the database, updating customer reference lists, and maintaining inventory of all sales materials
-- Helps with production, including collecting and tracking hours worked on job sites, updating production schedules, creating employee MIS, and creating job jackets for each week's production ?
- Manages financials, including entering the Annual Financial Plan (AFP) in QuickBooks and ensuring QuickBooks data (deposits, journal entries, etc.) is up-to-date, issuing purchase orders, paying all bills and invoicing customers, preparing reports (Profit & Loss, Balance Sheet, Accounts Receivable/Payable, etc.), managing petty cash and office supply budget, and reconciling supplier invoices and expense reports
-- Performs administrative duties, such as maintaining files/data/job jackets, processing payroll, processing incoming/outgoing mail, maintaining a professional office workspace, ordering supplies for the office and others (as required), managing the facilities, answering phones and coordinating messages and tasks, preparing weekly as requested, and organizing company functions
-- Helps with Human Resources, including maintaining employee applications, obtaining background checks, ensuring employee files are up-to-date, and managing paperwork for employee terminations
-- Participates in personal development through training/education and attendance at meetings and conferences as needed
REQUIREMENTS
Advanced education degree, coursework, or tech school a plus
Strong verbal/written skills, to include proof-reading and basic math skills
P&L experience
Exceptional customer service skills
Strong computer and internet skills
Experience with QuickBooks preferred
Previous experience in sales, marketing, accounting, HR, and/or in an administrative position a plus
Outstanding phone skills
Quality conscious and detailed oriented
Strong communication and interpersonal skills
Job Type: Full-time
Job Type: Full-time
|
