Berwyn, Pennsylvania
Travel & Expense Administrator Job Opening in Berwyn, Pennsylvania - The Position
Vernalis Therapeutics, Inc. (VTI) is looking to appoint a Travel and Expense Administrator to ensure employee expenses are reported, approved, and paid timely and in accordance with Vernalis? Travel & Expense (T&E) policy. This role manages travel related vendors, administers corporate card programs, and performs accounting processes related to T&E and other employee expenses. The Travel and Expense Administrator will champion the T&E process from decision to payment, ensuring the T&E policy is applied consistently, ensuring cost control and adequate record keeping.
Position Responsibilities
·Provide support to employees for T&E related issues and serve as the liaison between Vernalis and travel partners
·Clarify policy, provide training and guidance on T&E business practices and expense reporting processes.
·Identify recommendations for updates to the T&E policy based on practical application of business practices and feedback from stakeholders. Assist management with annual review of policy and with communication of changes to employees.
·Manage relationship with travel management companies and measure performance against service level agreements.
·Work with travel partners and internal teams to identify preferred travel vendors (hotel, car, other) which best meet Vernalis? needs. Update/maintain preferred vendor information and ensure Concur portal appropriately highlights preferred vendors.
·Coordinate the review and execution of related agreements. Review vendor feedback from travelers and address issues as needed.
·Provide T&E approval process administration. Obtain approval from appropriate manager and facilitate approvals through portal as necessary. Oversee process for approving non-employee travel.
·Identify and perform procedures to ensure T&E practices comply with T&E policy.
·Conduct expense report audits to ensure submissions comply with Vernalis? policies, are coded accurately, and are supported by appropriate documentation.
·Provide trend analysis and data analytics to measure compliance with T&E Policy, use of preferred vendors, and measure online vs agent bookings. Identify opportunities for cost savings and workflow efficiencies.
·Prepare and post journal entries for travel and other corporate card expenses.
·Manage global corporate card programs, including program administration, day-to-day coordination with credit card companies, the issuance and oversight of individual corporate credit cards to qualified employees, and the reconciliation and payment of global corporate card accounts.
·Prepare other miscellaneous account reconciliations and journals, as required.
·Other ad hoc projects, as required.
Position Qualifications
·Bachelor?s degree in Business Administration, Accounting, or Travel Management.
·2-3 years of progressive experience in accounting, accounts payable, financial operations, and expense management.
·Travel industry and travel administration experience a plus.
·Multi-national experience and exposure to related VAT requirements a plus.
·Excellent computer skills and proven ability to improve efficiencies through technology
o Proficiency in Excel
o Experience with SAP a plus
o Experience with Concur a plus
·Strong attention to detail; ability to identify and perform quality controls to confirm accuracy of work.
·Strong relationship management skills and proven ability to manage relationships with partners, suppliers, and other vendors.
·Cross functional experience completing projects timely and leveraging other teams to improve the quality of output.
·Proactively identifies challenges and actively works to find solutions. Including cost optimization and savings initiatives.
·Strong critical thinking skills, executing concepts and ideas with action.
Vernalis Therapeutics, Inc. is an Equal Opportunity Employer (EEO)
Job Type: Full-time
Required education:
Bachelor's
Required experience:
accounting, AP, expenses: 3 years
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