Seattle, Washington
Full Charge Bookkeeper Job Opening in Seattle, Washington - JOB TITLE: Bookkeeper & Office Manager
OFFICE LOCATION: West Seattle
ABOUT THE COMPANY: ExpeditionTrips is a travel company specializing in small-ship cruises and tours to remote destinations, with a focus on Antarctica, the Galapagos Islands, the Arctic, and Alaska, among others.
HOURS: Monday-Friday 8:00AM?5:00PM (full time)
JOB DESCRIPTION:
We are seeking an articulate, hyper-organized individual with solid bookkeeping and general office management/HR experience to join our passionate team of expedition travel planners in the Accounting department. As we are a small company this ?two hats? position focuses 90% on Bookkeeping (Accounts Payable/Receivable, Banking, Taxes, Payroll, Reporting) and 10% on Office Management/HR Administration. This position requires thorough knowledge of QuickBooks Pro, and the successful candidate will have experience managing through growth and change, a strong understanding and foundation in accounting, and a history of working collaboratively cross?departmentally. Experience with cash flow management, financial forecasting, and HR compliance would be beneficial. This position reports to the Founder/President.
Accounts Management (Bookkeeping)
Duties include, but are not limited to:
Accounts Receivable (client invoicing)
Accounts Payable (vendor bills and payments)
Reconcile general ledger accounts including cash, AR/AP, credit card and client payments
Prepare Financial reports (i.e. Client Overdue Reports, Vendor Balance Detail Reports, Sales Reports)
Process client and vendor payments (checks, wires, and credit card) including remote deposit of checks received
Manage client reward and rebate programs as well as referral partnerships
Maintain multiple detailed Excel sheets in co-ordination with 1 other part-time Accounts Manager
Daily reconciliation of multiple bank accounts
Credit card statement reconciliation
Prepare and file quarterly state of Washington and Seattle City taxes (excise tax, income tax, L & I tax)
Prepare, process and schedule monthly payroll (including medical benefits and retirement plan contributions)
Prepare financial reports for external tax and audit professionals as requested
Upkeep of accurate vendor payment terms index for multiple (50+) vendors, communicating closely with the Marketing team
Re-engineer existing processes to improve efficiencies and enhance financial controls
Incorporate new accounting standards and procedures where appropriate
Office Management
Duties include, but are not limited to:
Order office supplies and coordinate building and phone system maintenance requests
Maintain HR records, reports and personnel files (general, medical, I-9, etc.) for all staff, and adhere to record retention and archive requirements
Review of personnel policies and compliance with employment law and regulations
Assistance with the forms and paperwork for new employee onboarding
Serve as plan administrator for health insurance and 401(k) plan; evaluate and recommend plan designs; coordinate open enrollment; prepare and submit annual compliance reports.
Renewal of business insurances and industry organization membership licenses
Event coordinator for internal company gatherings, lunches, and parties
Perform other office management duties as assigned
QUALIFICATIONS:
3+ years of bookkeeping experience required
Expert level proficiency with QuickBooks Pro, Microsoft Excel, and Outlook
2+ years of office management preferred
Bachelor?s degree preferred
Payroll experience preferred
PHR or SHRM-CP certification a plus
Obsessive attention to detail and highly accurate data entry
Meticulous organization and record-keeping
Strong business acumen and forward thinking outlook
Patience, situational awareness, and ability to juggle competing priorities with grace
Solution-driven ?? attitude
Calm and focused demeanor while managing a high volume of requests and simultaneous deadlines (effective prioritization)
Possess a high level of integrity, demonstrated trustworthiness, and good judgement
Self-motivated and able to work independently (including self-learning)
Desire to work in an office setting and a small founder-owned business
Exceptional written and verbal communication skills
Passion for international travel
Travel industry experience a plus
Local candidates only (West Seattle a plus)
COMPENSATION:
Compensation includes base salary plus incentives based on performance, 401K, medical, and travel benefits.
INSTRUCTIONS:
Submit resume and detailed cover letter, and include ?Accounts and Office Manager? in the Subject line. Please elaborate in your letter how your work experience is aligned with this role, and also share a little about your international travel experience. (Applications with generic cover letters that do not include these two elements will not be considered.)
No phone calls or walk-ins, please. Candidates selected to interview will be contacted directly; others will not receive a personal response ? thank you for your understanding. No recruiters.
Job Type: Full-time
Salary: $45,000.00 /year
Job Location:
Seattle, WA
Required experience:
bookkeeping: 3 years
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