Phoenix, Arizona
Bookkeeper Job Opening in Phoenix, Arizona - Bookkeeper
Under the direction of the Assistant Executive Director, this position is responsible for performing a variety of bookkeeping and accounting duties including processing payroll twice monthly, financial record keeping and transactions including accounts payable, receivable and general ledger.
Desired individual will have advanced experience with Quickbooks, experience working in the nonprofit setting, an outgoing and friendly personality, demonstrated professionalism and tact in communications with a diversity of individuals, strong organizational and time management skills, acute attention to detail and ability to work well with the team.
Duties & Responsibilities:
Processes payroll at the close of pay periods (15th and 30th of each month); prepares, records and distributes paychecks. Processes state and federal payroll tax deposits and reports in a timely manner
Manages and follows up on Accounts Payable. Ensures all invoices, checks and credit card receipts are coded correctly
Manages and follows up on Accounts Receivables. Performs monthly billing
Manages vendor and equipment to ensure it is in working order
Compare costs of materials, overhead and other expenses, based on estimates, quotes and price lists to shop for the best pricing for the Association
Issues checks for bills and employee reimbursements in an accurate and timely manner; ensures that all expenditures are appropriately categorized
Reconciles bank accounts and provides reports to administrative and finance directors each monthly (Actual vs. Budget, Balance Sheet, Income Statement, and Cash Flow; keeps clear records of all account activity and alerts assistant director to past-due accounts in a timely manner
Proactively maintains highly organized filing system; files invoices, payroll paperwork, reimbursements, insurance information and other financial records
Comply with federal, state and company policies, procedures and regulations
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
Assists in the development and implementation of systems and procedures as needed
Assists with Audit
Assists with special projects or does research as assigned
Performs other duties as assigned by Office Manager
*Qualifications:
*
Advanced proficiency in Quickbooks a must
Nonprofit experience a plus
Associate?s degree (AA/AS) or equivalent; three to five years? related experience; or equivalent combination of education and experience.
Additional proficiency in Windows and Macintosh operating systems and with Microsoft Office 2007, Excel, Google Docs and Internet Explorer/Firefox.
Excellent verbal and written communication skills.
Strong organizational, problem-solving, and analytical skills; ability to manage priorities and workflow.
Strong mathematical skills.
Strong interpersonal skills.
Ability to deal effectively with a diversity of individuals at all organizational levels.
Good judgment, with the ability to make timely and sound decisions
Job Type: Part-time
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