Norfolk, Virginia
Part-time Accounting Specialist Job Opening in Norfolk, Virginia - The Part-time Accounting Specialist maintains primary responsibility for Accounts Payable and provides general support to the Accounting department. This is a part-time position eligible for benefits (30 hours/week). Ideal candidate must be available to work M-F from 8:30am - 2:30pm.
Receives and opens all accounting mail, sorting invoices and purchase order by department.
Reviews and matches invoices and check requests with internal purchase orders, check requests and inventory receiving reports; reviews the documentation for completeness and compliance with financial policies, ensures all have the appropriate approval, performs calculations to determine appropriate payment schedules and amounts, resolves discrepancies and makes modifications as necessary.
Codes and enters accounts payable payment information into Financial Edge (FE); processes a weekly check run, obtains appropriate check signatures and files checks copies and supporting documentation appropriately by vendor.
Prints required A/P review reports, reviews and makes appropriate changes (to be reviewed by Accounting Supervisor).
Reconciles payroll deductions (insurance, benefits, garnishments) to vendor payments.
Reconciles vendor statements and discrepancies regarding payment of accounts.
Serves as liaison between departments and vendors in the resolution of administrative problems and inquiries in a timely manner.
Processes all administrative billing (registration, education, facilities, etc.) and monitors the activity for collection needs.
Processes credit cards daily and sends information to Development.
Reconciles online memberships with online credit card activity.
Manages petty cash.
Prints admissions and gift shop daily receipts report and memberships to Development and record gift shop statistics.
Prepares sales and admissions tax returns.
Completes daily data entry and coding of cash receipts, as well as pulling Raiser?s Edge cash receipts activity into FE.
Assists with annual audit data collection and analysis as necessary.
Reconciles various balance sheet accounts as part of monthly close procedures.
Receives W-9 from vendors and processes annual 1099s.
Completes special projects and other administrative duties as assigned by Accounting Manager.
Performs other duties as assigned or required.
Required :
3+ years of general accounting experience is required.
AA in Accounting or related is preferred.
Ability to effectively communicate with individuals at all levels is required, as are strong negotiation skills.
Must be able to work independently, without direct supervision, prioritize multiple tasks, and meet deadlines under pressure.
Must be detail-oriented, proficient with a calculator, have good math, customer service, and organization skills.
Quick learner, adaptable, and responsible.
Must be proficient with MS Office Suite. Experience with Blackbaud Financial Edge is strongly preferred, as is prior experience in a Non-Profit.
Physical Requirements:
Must be able to lift and carry file boxes and other awkward items weighing up to 25 lbs, including up and down stairs. Requires intermittent standing, walking, sitting, squatting, stretching, and bending throughout the workday. Must be able to see and hear, or use prosthetics that will enable these senses to function adequately to assure that the requirements of this position can be fully met.
Job Type: Part-time
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