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Secretary (Part-Time, Non-Profit)


philadelphia, Pennsylvania


Secretary (Part-Time, Non-Profit) Job Opening in philadelphia, Pennsylvania - Secretary (Part-Time, Non-Profit) JOB TITLE: Secretary (Part-Time) FLSA STATUS: Non-Exempt Purpose and Scope Kids Smiles is non-profit, children�s dental clinic with offices in Philadelphia and Washington, DC. Our mission is to provide children in under-served communities with preventive and restorative dental care and innovative health education programs that focus on the prevention of dental disease and the development of positive personal behaviors. The individual in this position will work in a team setting to provide administrative support to the corporate management team of Kids Smiles across the following departments: Operations, , Education and Human Resources. Job Responsibilities � Supports the Education Director and their department by helping with all administrative needs, major education projects and ad-hoc projects (i.e. book reorganization and inventory management). � Supports HR from an administrative standpoint by maintaining and updating copies of paperwork such as application packets, new hire packets and on-boarding and other training materials. � Solicits feedback / open items from employees to create agendas for employee meetings. � Answers all incoming phone calls and redirects calls to the appropriate clinic or to other staff members. � Assists with scheduling and reservation of conference rooms for staff meetings. Similarly, may occasionally be asked to order food for these meetings. � Handles all travel arrangements for management team as well as for job candidates. � Sorts and distributes mail. � Accountable for ordering monthly office supplies from Staples. � Responsible for maintaining relationships with vendors and third parties (i.e. landlord, copy/fax machine, postage meter, etc.) � Responsible for filing paperwork such as copies of contracts or other business documents. � Coordinates cards/gifts for Kids Smiles employees. Similarly, coordinates holiday card distribution for Kids Smiles VIPs, community partners, etc. � Responsible for occasional trips to the bank and/or post office. � Responsible for ad-hoc administrative projects. Required Experiences and Skills � High school diploma or GED required; Bachelors degree, preferred. � 5 years experience in a similar administrative capacity. � Forward thinking and extremely self-motivated with the ability to prioritize and execute tasks with minimal direction. � Extremely organized, detail-oriented individual. � Excellent verbal and written communication skills. � Ability to multi-task and to operate in a deadline driven environment. Location, Travel, Hours, FLSA Status, Reporting This position is located in Philadelphia, PA and requires no travel at this time. This is a part-time, non-exempt position (24 hours per week). This position has dual reporting to the Operations Director and Communications Coordinator. Contact Resumes can be emailed to or faxed to : x.x.x. philadelphia pa pennsylvania Phone:

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