Farmington, Connecticut
AR/AP Specialist Job Opening in Farmington, Connecticut - POSITION SUMMARY
The Accounts Receivable/Payable Specialist will perform all AP/AR duties for the company. Ensures the timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports. Reviews applicable accounting reports and accounts payable register to ensure accuracy. Familiar with a variety of the field?s concepts, practices, and procedures.
ESSENTIAL RESPONSIBILITIES
Build and maintain relationships with coworkers, management and external contacts.
Contact vendors to request invoice copies and verify balances when necessary
Reconcile accounts payable and receivable accounts
Code and post payable invoices
Responsible for maintaining recordkeeping and file maintenance
Research and resolve discrepancies on vendor statements
Produce weekly and monthly check runs
Act as point of contact for AP/AR customer inquiries
Assist with month end closing
Responsible for maintaining record keeping and file maintenance
Processes all Certified Payrolls
Processes all Credit Applications
Processes W 9?s
Processes Accounts Receivable Monthly Billings including T&M for Service Division
Maintains records and communication for work orders on service contracts
Enter Material Requisitions and Stock Receipts
Enter Equipment Cost/Job Cost Usage Entry weekly
Oversees company phone system/cell phones, answer incoming calls
Oversees office cleaning service
Prepares, processes and submits all personal property and vehicle taxes
Maintains spreadsheet on vehicle mileage for taxes purposes
Calculates Trip Cost Reports for IFTA quarterly reporting
Processes all vehicle/equipment registrations and emissions testing, IRP filings and returns, 903 NY Heavy Highway Quarterly Tax, Heavy Load Permits
Maintains and balances Petty Cash
Opens, sorts, distributes daily mail
Maintains Security System list with Sonitrol
Orders Office Supplies
MINIMUM EXPERIENCE, SKILLS & KNOWLEDGE REQUIREMENTS
Minimum of three years experience within the Accounts Payable/Accounts Receivable field
Ability to work independently
Exceptional verbal and written communication skills
Ability to multi-task
Proficient with Microsoft Word and Excel
Working knowledge of Viewpoint is a plus.
MINIMUM EDUCATION REQUIREMENTS
Minimum of High School degree or equivalent. Some college preferred.
Job Type: Full-time
Required education:
High school or equivalent
Required experience:
AR/AP: 3 years
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