Cypress, Texas
Office Assistant Job Opening in Cypress, Texas - OFFICE ASSISTANT (CONSTRUCTION)-CYPRESS
We are a female-owned, highly successful, specialty commercial construction company catering to the Greater Houston Area. We have 80 employees, 15 of which are located in the office.
POSITION DUTIES: Reporting to the accounting manager and senior accounting admin, the OFFICE ASSISTANT duties include but _are not limited_ to the following:
PHONES: answer and direct light phones, provide customer service as needed.
SUPPORT:
Assists the service/inspection manager and inspections salesman with scheduling field staff in addition to a variety of other routine tasks.
Schedule and invoice all inspections and service work.
Log all inspections in appropriate spreadsheets.
Tracks multiple tasks and project deadlines, alerting service manager of conflicts.
Correspond with customers via phone and email daily to ensure inspections are scheduled correctly and solve problems/issues as they arise.
Ensure all field paperwork is sent into the office daily to be billed in a timely manner.
Invoice customers for work performed and follow up on payment as needed.
Update site information in the ComputerEase Service Management module.
Send out inspection reports and invoices to the appropriate entity.
Maintain and organize department records both paper and electronic.
SPECIAL PROJECTS/ OTHER:
Inventory and stock company shirts
Filing, scanning, copying, and faxing as needed
Aiding with administrative organization and billing periods
Assisting with time sheets
Work on special projects as assigned
Light errands as needed
Assist with making coffee, tea, & breakroom organization
Miscellaneous tasks as assigned
REQUIREMENTS:
Punctual, positive, and personable
2+ years of administrative office experience is a must!
Basic knowledge of area zip codes
Proficient in Microsoft Office including Outlook, PowerPoint, Excel, and Word
Maintain a clean and professional appearance
Well organized with high attention to detail and ability to work under pressure
Self-starter with the ability to multi-task
Quick learner
Able to communicate clearly and professionally
Displays team effort and dedication to customers and clients
Thick-skinned and not easily offended (this is construction)
COMPENSATION & BENEFITS:
- SALARY: Commensurate with Qualifications below
- Full benefits provided through our PEO
- 10 days paid vacation after the first year + customary US Holidays (9 days)
- Casual/Appropriate Dress M-F
- Hours are 8-5 M-F; no OT or weekends required
QUALIFICATIONS:
- 2+ years of administrative office experience is REQUIRED.
- Administrative experience in the construction industry is PREFERRED.
- Knowledge of ComputerEase software is PREFERRED.
PLEASE DO NOT CALL US ABOUT THIS JOB POSTING!
DOING SO WILL AUTOMATICALLY DISQUALIFY YOU!
Job Type: Full-time
Salary: $30,000.00 to $42,000.00 /year
Required experience:
Administrative Support: 2 years
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