Newport Coast, California
AP and Accounting Assistant Job Opening in Newport Coast, California - All interested candidates MUST apply through Sage Hill School's website:
This is an non-exempt, fulltime, benefits eligible position.
The AP and Accounting Assistant will be responsible for accounts payable, credit card processing, and supporting the accounting functions of the Business Office.
Essential Duties and Responsibilities include the following:
Accounts Payable: confirms coding and proper authorization of all checks, posts A/P in Senior Systems, proper coding and creation of projects for fix assets, apply vendor discounts and processes purchase orders; process weekly A/P check runs.
Act as key liaison with vendors, faculty and business office partners for A/P and Credit Card related matters.
Supports Business Office with routine monthly accounting schedules and journal entries including fixed assets, accounts payable schedules and prepaid analysis.
Perform related monthly balance sheet reconciliations
Reconcile and post all credit card charges; follow up with approvers to ensure timely receipt of approved expense reports.
Make remote deposits of cash receipts as needed
Handles requests for certificates of insurance
Records and processes student accident claims
Maintains corporate files in the business office
Prepare tax reporting filings of the School?s business license, domestic corporation affidavit, and 1099 reporting
Coordinates the annual renewal process for property and liability insurance
Updates the Business Office procedures manual
Provides meal and break relief for the receptionist
Other special projects as determined by the Controller
Supervisory Duties: None
Skills and Qualifications:
College degree preferred but not required
5+ years of accounts payable experience
Experience and knowledge with accounts payable systems
Knowledge in basic accounting
Ability to multi-task and respond to constant changing priorities in a service-oriented environment
Highly organized with attention to detail
Excellent interpersonal and communication skills
Experience with Microsoft Office Suite
Job Type: Full-time
Required education:
High school or equivalent
Required experience:
accounts payable: 5 years
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