Saint Petersburg, Florida
Executive Assistant Job Opening in Saint Petersburg, Florida - Healthlink Advisors is a healthcare consulting firm focused on improving healthcare delivery and IT operations. We specialize in IT strategy and the related fields within healthcare provider organizations, from academic medical centers to integrated delivery networks to community based hospitals. We help our clients answer some of their most difficult questions related to strategy, technology investments, financial performance, and business design.
Healthlink Advisors is looking for a professional and detail-oriented Executive Assistant in St. Petersburg, Florida. This individual will provide administrative support to the leadership team.
Responsibilities include the following:
Assist in day-to-day client relationship management which includes: managing meeting logistics, compiling/printing meeting documents, scheduling client meetings and sending client follow-ups.
Assist in the coordination of client materials which includes: processing client contracts, proofreading client proposals and client communications, reconciling client invoices and reviewing for necessary approvals.
Manage all travel arrangements, client meetings, conference calls for the leadership team which includes: completing expense reports, compiling travel-related meeting documents and arranging complex and detailed travel plans, itineraries, and agendas.
Run management reports and distribute to appropriate team members on a weekly basis.
Support the leadership team by managing extremely active calendars of appointments, composing and preparing correspondence that is sometimes confidential.
Print marketing collateral documents and coordinate logistics for client directed mailings.
Assist with Google drive librarian functions as required.
Attend key conference calls and take notes as required.
A qualified candidate will have the following qualifications:
College education preferred.
Previous experience as an executive administrative assistant, senior executive assistant or in other secretarial position
Self-starter who is passionate about producing detail oriented work.
Proven ability to prioritize conflicting needs, handle matters promptly and consistently demonstrate proactiveness and and follows-through on projects to successful completion, often with deadline pressures.
Ability to work independently and proactively seek out new ways to assist leadership team and other team members.
Proven ability to handle confidential information with discretion and demonstrate the highest level of customer/client service and response.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) and/or Google applications.
Possess strong written and verbal communication skills and a high energy, positive customer-oriented attitude.
Willingness to receive and adapt to feedback.
Demonstrates excellent analytical, organizational, and time management skills.
***Competitive salary and benefits offered***
Job Type: Full-time
Job Location:
Saint Petersburg, FL
Required experience:
Executive Assistant: 3 years
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