Bradenton, Florida
Executive Administrative Assistant - Healthcare Job Opening in Bradenton, Florida - Position Summary
The Executive Administrative Assistant provides supports to the Chief Medical Officer and Chief of OB/GYN. This position provides clerical and administrative support including coordinating meetings, meeting minutes, agenda preparation, coordination of travel, expense reports, oversight of calendars and miscellaneous projects to assist physician and department Charge Nurse on the day-to day operations.
Essential Duties and Responsibilities
Maintains Executives professional calendar in Microsoft Outlook and applies understanding of executives priorities in scheduling meetings.
Arrange and co-ordinate meetings and events.
Prepare and edit correspondence, communications, presentations and other documents.
File and retrieve documents and reference materials.
Answer and manage incoming calls.
Liaise with internal staff at all levels
Excellent complex organizational and high-level administrative skills.
Handling incoming emails, faxes and mail to include drafting correspondence.
Producing documents, briefing papers, reports and formatting and proofing presentations.
Liaising with patients and internal staff at all levels.
Types dictation and administrative correspondence as assigned including meeting minutes and preparing informational packets
Schedule appointments and interviews as assigned.
Establishes and maintains subject matter files.
Strong written and verbal communication skills
Skills
Demonstrated ability to prioritize and balance competing demands and meet deadlines in a fast-paced professional environment.
Excellent communication and interpersonal skills, and ability to communicate effectively at all levels in person, by phone and by email.
Ability to effectively manage and prioritize multiple people and various tasks simultaneously.
Must be able to transcribe meeting minutes.
Skilled in Microsoft Office.
Ability to anticipate situations and respond quickly and professionally.
Very strong organizational skills and excellent attention to detail.
Extensive file and document management experience.
Demonstrate flexibility and initiative regarding assignments for self and team.
Proven experience in handling multiple deliverables efficiently.
Ability to provide information and respond to requests for assistance with courtesy and tact.
Must be a team player as well as self-motivated and committed to excellence in the workplace.
Ability to multi-task
Requirements
Graduation from an accredited two (2) year college with a major in secretarial science, business administration or related discipline.
Requirements for education may be substituted for (2) years? experience as an Administrative Assistant or in a related field.
Must possess excellent skills in typing (50 wpm accurately), office management, public relations and written and verbal communications.
Must have a minimum of one (1) year of Secretarial or related Office Management experience preferably in a healthcare facility.
Must maintain confidentiality.
Must be proficient in the operation of computer, calculator, copier and other standard office equipment.
Must have a strong working knowledge of Microsoft Word and Excel.
Possesses critical thinking skills, good communication skills, the ability to prioritize, the ability to work independently, attention to accuracy and timeliness in all work products and related work experience to develop and enhance skills.
Must have outstanding organizational skills, attention to detail, and a sense of urgency to facilitate steady work flow and short turnaround time.
Passion, integrity, positive attitude, mission-driven, self-directed, and strong work ethic.
Respectful, constructive, and energetic.
MCR Health Services is a drug free workplace. All job applicants selected for employment are required to submit to a pre-employment drug test.
Job Type: Full-time
Required experience:
Executive Assistant: 2 years
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