Gainesville, Florida
Office Assistant Job Opening in Gainesville, Florida - OFFICE ASSISTANT
We are looking for a full-time Office Assistant to join our Gainesville office.
The Office Assistant position provides general office support with a variety of clerical activities and related tasks including: answering incoming calls, mail distribution, receiving and sorting mail, requisition of supplies as well as additional clerical and office duties.
Essential Functions
Answer call and direct the caller to the appropriate staff.
Take and retrieve messages for various personnel.
Receive sort and forward incoming mail. Process outgoing mail.
Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.)
Set up of conference rooms for meetings and seminars including setting up breakfasts/lunches, moving chairs and tables, clean up, etc.
Maintain and organize office common areas including kitchen and conference rooms for daily use including maintaining a clean kitchen and fridge.
Maintain stock of kitchen supplies; order and picks up items.
Complete office errands as needed and requested including taking mail to post office, client deliveries, picking up catering orders for office, etc.
Set up of new employee workstations including cleaning.
Assist in the ordering, receiving, stocking and distribution of office and janitorial supplies.
Assist with other clerical duties such as photocopying, faxing, filing, scanning and collating.
Assist administrative staff with ad hoc office tasks.
Desired Kills and Experience
The ideal candidate must be customer service oriented, a team player and possess the following:
1+ years? experience in administration in office environment
Excellent communication skills
Ability to push, pull, lift and/or carry up to 25 lbs.; bend, squat or kneel, twist at the waist and hips.
A valid driver?s license, satisfactory driving record and reliable transportation to complete errands, make deliveries, pick up office supplies and orders.
Knowledge of Microsoft Office (Word, Outlook)
James Moore & Co., CPAs is a Top 10 Regional Accounting Firm in Florida with offices in Daytona Beach, Gainesville and Tallahassee. Our practice areas include accounting and auditing, tax, accounting controllership services, business valuation and litigation support, LEAN consulting and information system consulting. Our diverse specializations include start-up technology, healthcare, government, non-profits, construction and real estate.
For more information about our Firm, please visit us at: .
Job Type: Full-time
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