Rogers, Arkansas
Accounts Payable Clerk (Part-Time) Job Opening in Rogers, Arkansas - Hours (some flexibility):
Tuesday - 9:00am - 3:00pm
Thursday - 9:00am - 3:00pm
Friday - 9:00am - 3:00pm
GENERAL SUMMARY
The Accounts Payable Clerk performs a variety of A/P, record retention, and clerical support functions for the organization. This includes but is not limited to the following: verifying the accuracy of invoices and other accounting documents, updating and maintaining vendor records, entering data into computer system using defined computer programs (Quickbooks), compiling data and preparing a variety of reports, reconciling records, investigating data, and recommending process improvements
ESSENTIAL JOB FUNCTIONS
Accounts Payable:
Sorts, codes, and enters accounts payable data
Maintains organized electronic accounting records by making copies; scanning documents; filing documents
Matches delivery tickets to purchase orders and holds for corresponding invoice
Coding of invoices and/or distribution of invoices to appropriate personnel
Analyzes and resolves invoice discrepancies
Updates and maintains vendor files (W-9, Certificate of Insurance, Contact Information)
Pays vendors by monitoring discount opportunities and ensures credits are received for outstanding memos
Prepares lien waivers for project transactions
Efficiently uses multiple software programs (Microsoft Office and Quickbooks)
Reporting:
Assists in month-end reporting procedures
Generates weekly job cost and other informative reports for management
Reconciliations of lien waivers for client projects
Reconciliation of Corporate Credit Cards
Inventories all inventory asset items
Assists in year-end 1099 preparations
Monitors and electronically saves company truck GPS logs
Clerical Duties:
Answers multi-line phone system and greets incoming guests
Obtains, opens, and distributes incoming mail and deliveries (deliveries are checked for accuracy)
Assists with Human Resource items as needed
Maintains both employee and client confidence by keeping information confidential
Performs other duties and special projects as assigned.
KNOWLEDGE, SKILLS AND ABILITIES
Proven ability to accept, adapt and implement change in an ever-changing environment
Strong ability to think creatively, identify improvements to processes and procedures in order to increase client satisfaction and reduce expenses
Ability to effectively organize projects and drive to completion within deadlines
Highly analytical with problem solving abilities while using good judgement
Ability to effectively interact and work in a team environment
Demonstrate experience in technology (computer, smart phone, Microsoft Office, etc.)
Prioritize workload and has great sense of urgency
Ability to work with both internal and external (trade partners, suppliers and clients) parties
Ability to receive, thoroughly interrupt and apply instruction from management
Ability to effectively communicate, both written and verbal
Ability to multi-task and manage multiple projects
Ability to prioritize and accomplish daily duties with limited to no instruction
Ability to work in an ever-changing matrix environment required
Proven integrity - being honest and ethical
Accuracy and attention to detail - being careful about detail and thorough in completing work tasks
Ability to read, write, and speak the english language fluently.
Familiarity with bookkeeping and basic accounting procedures
Ability to handle confidential information in a discreet, professional manner
Education Requirements
Requires an associate?s degree in accounting or its equivalent with 3-5 years of experience in the field or in a related area.
Physical Requirements
Sitting, standing, walking, lifting (up to 50lbs), carrying, reaching, stooping, speaking, and listening.
Job Type: Part-time
Salary: $13.00 to $15.00 /hour
Required education:
Associate
Required experience:
Accounts Payable: 2 years
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