Malden, Massachusetts
Bookkeeper/Office Manager Job Opening in Malden, Massachusetts - The person in this position is responsible for maintaining high standards for the accuracy and integrity of the organization?s financial and record keeping systems, helping to make sure the office is running smoothly and efficiently and making best use of modern technologies and practices. This position also includes oversight of all event logistics, ensuring a quality experience for participants and strict adherence to Constitutional requirements. This is a union position, and the employee shall not be responsible for any confidential matters or supervisory roles other than delegating tasks. Salary is $50,000+, commensurate with experience, with excellent benefits including a defined benefit pension.
Please send a cover letter with your resume, including why the range of duties in this position are of interest to you and why working in the labor movement is of interest.
Duties:
Maintain all accounts payable and receivable functions, including paying bills in a timely manner, posting expenditures accurately in the accounting system, maintaining well-organized and appropriate paper files, and informing Chief of Staff or Officers of any unusual expenditures;
Maintain per capita database, including timely and accurate entering of all payments and generating reports as needed
Track per capita payments and develop and implement systems for timely receipt of payments; flag any changes, trends or lapsed payments
Generate monthly, quarterly, year-end and other financial and per capita reports requested by the accountant and officers; generate monthly financial reports for the Executive Board
Complete all reporting requirements for the national AFL-CIO
Administer staff benefit plans (including health, dental, vision, disability), including documentation of plans, enrolling new employees and benefits as needed; serve as liaison with plan customer reps; file appropriate paperwork
Maintain all in-house filing systems for financial, insurance, tax and other related records; help prepare for audits
File reports required by the Secretary of State, Office of Campaign and Political Finance, and other governmental or national AFL-CIO agencies
Oversee office organizational needs, making sure office functions such as supplies, equipment, and cleanliness are in good working order; delegate tasks as needed to other administrative staff
Coordinate logistics for all meetings, conventions, conferences and charitable fundraising events; initiate plans for event design, execution and follow-up to ensure that event goals are met; delegate tasks to appropriate staff
Monitor Constitutional requirements and help ensure strict adherence to time frames and deadlines
Serve as liaison with affiliates regarding administrative matters, such as per caps, conventions, and meetings
Assist the Chief of Staff as needed to ensure the smooth and timely functioning of administrative and office systems
Assist the Administrator as needed
Perform other related duties as needed
Qualifications:
At least five years? bookkeeping experience performing a wide range of accounts payable/receivable functions
A track record of taking initiative to improve and implement office systems
Strong grasp of software programs used to manage information, such as Excel and accounting software
Ease communicating with a diverse constituency, with a friendly and helpful manner
Concern for social, economic and racial justice
Experience with Quickbooks a strong plus
Experience with unions and a commitment to social, economic and racial justice a strong plus
Job Type: Full-time
Required experience:
bookkeeping: 5 years
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