Grand Rapids, Michigan
Accounting Assistant Job Opening in Grand Rapids, Michigan - Job Description: Accounting Assistant
Department: Accounting and Operations
Location : Grand Rapids, Michigan
Hours: 8 hour days that match office hours
Office Hours: 8:00am to 5:00pm Monday ? Thursday, 8:00am to 4:30pm Friday (Memorial Day-Labor Day 8:00am-4:00pm )
Reporting Relationship: Director of Finance and Staff Assistant
The Administrative Assistant will be responsible for the following duties:
Accounting:
Cash
Direct bill processing
Aflac remittance
Disbursement application with vendor payables and company payables
Filing accounts payable checks
Stuff accounts payable checks/remittance in envelopes for outgoing mail
File journal entries in month end binder
Assist accounting and operations in month end processing
Miscellaneous projects as assigned
Front Desk/Receptionist:
Back up on phones for receptionist?s lunch breaks and appointments
Cover for receptionist?s vacations
Open and sort mail when the receptionist is absent.
To be successful in this role, you will be:
Knowledgeable in accounting
Discrete when handling sensitive information
Proficient in Microsoft Office Suite ? Excel, Word, Outlook
Able to multi-task with solid organizational skills
An excellent communicator and a team player with a positive ?can-do? attitude
An analytical thinker that can work independently
Detail oriented and accurate
Eager to learn, flexible and interested in the company?s future success
Able to work in a fast-paced environment
:
An Associate?s Degree in Finance or Accounting
1-2 years? experience in an accounting department preferred but not required
Experience within an insurance agency preferred but not required
Objectives / Performance Standards:
Actively supports and incorporates company mission and core values into daily activities.
Maintains a positive and respectful attitude with colleagues.
Works as a team member to achieve department goals and overall company goals.
Demonstrates positive customer service skills, internally and externally, with effective communication, respect, and integrity.
Maintains confidentiality of all information related to clients, customers, employees, carriers, or as appropriate, other information.
Consistently reports to work on time prepared to perform duties of position.
Office Equipment / Software Used:
Windows-based desktop computer
Inter-office network; Internet access; e-mail - internally, with carriers, and with
Agency Management System and related programs
MVR, Credit Report, Clue Report software/website
Telephone; Fax; Copier; Printer
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to see, hear, and project voice well enough without amplification. There is frequent need for the employee to stand, sit, walk, use hands and fingers, employ repetitive small motor activity, and reach with hands and arms.
The employee is occasionally required to lift and carry up to 30 pounds; to stoop, kneel, crouch, or crawl, and to ascend and descend stairs.
This position requires a high energy level and ability to handle stress-related situations on a daily basis.
Salary and Benefits
We offer competitive salaries and benefits, including: plans, life insurance, short term and long term disability, 401(K), educational expense reimbursement, possible relocation package, and more.
Salary Range : $30,000 - $35,000 Annually
Job Type: Full-time
Required education:
Associate
Required experience:
Accounting: 1 year
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