Reno, Nevada
Executive Assistant/Contracts Manager Job Opening in Reno, Nevada - Executive Assistant &Contracts Manager for a leading, mission-driven company located in Reno, Nevada. We are seeking to add a vibrant, highly-skilled, top performing member to our team. If you desire the opportunity to maximize your potential and contribute your knowledge, skills and creativity to an organization that invests in you and your future, come join us. A 2016 First Place Winner in Reno-Tahoe "Best Places to Work", we offer an environment of professional excellence, genuine teamwork, collaboration and fun.
Position Summary
Utilizes stellar interpersonal, communication, and organizational skills to provide administrative support to COO, and to manage all client licensing agreements. As first in line for incoming calls, this position serves as the public face of the company, delivering first impressions on our behalf. Additional administrative support as needed for Sales and Client Success teams.
Responsibilities
Works with Executive VP/COO to oversee and manage all licensing agreements; requires positive working relationship with Accounting Associate to coordinate annual licensing and invoicing tasks.
Works with Executive VP/COO and Executive C.A.R.E. Producer on licensing and annual payments for C.A.R.E. Channel musicians.
Answers incoming phone calls with warmth, confidence and respect to ensure a positive company impression with each communication.
Prepares packets and mailing labels for sales, client success and executive teams as needed.
Prepares and ships C.A.R.E. at Home DVD orders.
Assists CEO and COO with calendaring, correspondence, and travel arrangements as needed.
Sorts and distributes incoming mail.
Orders office and kitchen supplies.
Knowledge, Skills, and Abilities
Skill in detailed contract review and basic legal writing
Ability to organize and manage CRM task calendar to advance tasks through to completion
Ability to answer phone in a warm, confident, professional manner
Ability to prioritize rapidly and balance the time requirements of various tasks to meet deadlines
Ability to work well with others in a team-oriented environment, demonstrating flexibility, patience, courteousness and respect toward all team members
Knowledge of standard office administrative practices and procedures
Knowledge of computer programs including Microsoft office applications
Skill in typing and general computer literacy
Education, Experience, and Certification
Three or more years? experience in an executive assistant capacity, or equivalent
Previous experience in legal writing and contract review, preferably including completion of legal writing courses; paralegal certification desired
Minimum of two years of college or equivalent educational training beyond high school degree
Our Ideal Candidate
You are smart, confident, self-directed and a strategic thinker. You complete assigned tasks with efficiency, detail and skill -- yet are equally skilled and motivated to contribute in ways that don't appear on your "assigned task list". You thrive in a fun, team-oriented environment alongside passionate, high achieving, and empowered colleagues. You have a sense of humor. You're searching for meaningful work and are drawn to be of service.
What We Offer
As a valued member of our team, you will enjoy the solid support of a company recognized for its leadership and vision. You will receive a competitive salary and excellent benefits, including health insurance and health savings account, 401k (including 4% match), 401k profit sharing, paid holidays and PTO. Generous bonuses are awarded for individual and company success. Our Reno office is a beautiful, creative, and casual environment designed specifically to provide you the optimal work setting.
Being of service to patients, their loved ones, and the healthcare professionals who care for them is our highest calling. It is the mission that drives us. It is the life we are privileged to lead every day. Join us.
Job Type: Full-time
Salary: $45,000.00 to $50,000.00 /year
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