Overland Park, Kansas
Business Office Manager Job Opening in Overland Park, Kansas - Park Meadows Senior Living opened in May 2008 and is part of Spectrum Retirement Communities, LLC. We are considered a leader and innovator in senior living. Ranked in the top five senior living companies for excellence by its peers, the privately held company owns and operates 33 senior living communities in 12 states from New York to Oregon. Spectrum currently employs a staff of more than 2,500 and oversees more than 3,900 apartments. Celebrating its 12th year of operations, the rapidly growing company has eight communities under construction and will manage 3,700 senior apartment homes by 2017. For more information, visit .
Reports to the Executive Director
Primary Responsibilities
Maintain accurate records for all Accounts Receivable (including collections), payroll and petty cash; process items for corporate accounting functions under direct supervision of the Executive Director.
Maintain current resident business files and leases. Maintain Community census data and Medicaid reimbursement, if applicable.
Maintain confidentiality of information received regarding the Community, employees and residents.
Obtain and maintain all required employee paperwork and manage the employee files.
Coordinate and maintain employee benefits program. Track employee training to ensure that all employees receive orientation and on-going training.
Supervise front desk staff and any other administrative support staff. In smaller communities, cover the reception desk when at the community. Provide a backup for receptionist at larger communities. Oversee the telephone training and quality assurance.
Serve as Manager on Duty in the absences of the Executive Director.
Essential Functions
Must be able to communicate and function in an interdisciplinary team.
Must be able to sit, stand, bend, lift, push, pull, stoop, walk, and move frequently during working hours.
Must be able to lift 30 lbs. floor to waist, lift 10 lbs. waist to shoulder, lift and carry 30 lbs., and push/pull 40 lbs.
Must be able to read, write, speak, and understand the English language.
Must be able to assist in the evacuation of residents.
Team Member Expectations
Preserve and protect the privacy, confidentiality and security of all medical records,proprietary and other confidential information relating to Spectrum Retirement, its residents, Team Members, activities and affiliates, in accordance with all applicable laws (especially HIPAA) and Spectrum policy.
Promote Spectrum in a positive manner and lead by example, modeling our core values in everyday behavior
Understand how to approach and communicate with all residents including those who are cognitively impaired.
Treat residents, family members and other team members with dignity and respect while responding to their needs.
Maintain and sustain a safe community and workplace.
Follow Spectrums? Policies, Procedures, and Manuals.
Accept other duties as assigned.
Experience & Other Requirements
A minimum of 2 years? experience in an office management, bookkeeping, or other similar position required.
Prior Accounts Payable, Accounts Receivable and payroll experience required.
Self-motivated, organized and professional. Have a neat, professional, courteous manner and appearance. Possess good public relations, communication, general office, clerical and telephone skills.
Must have administrative management and supervisory skills.
Must have the ability to handle multiple tasks and priorities and have excellent time management and organizational skills and be able to meet deadlines.
Strong verbal and written communication skills.
Ability to work effectively with different levels of personnel.
Ability to relate well to residents and their families.
Benefits:
Spectrum Retirement Communities (SRC) is an Equal Opportunity Employer. Our Benefits program is offered to all Eligible Full-Time Team Members (Salaried and Hourly) after completing 60 continuous days of service with the company. Spectrum Retirement Communities also follows the guidelines of the Affordable Care Act (ACA). Variable hour team members will be measured using the defined measurement periods and offered benefits per the Act. The following benefits are offered to all eligible team members and their families:
· Medical
· Dental
· Vision
· Voluntary Insurance (Accident, Disability, Cancer, Critical Illness and Life Insurance)
· HSA or FSA Spending Accounts
· 401K
· PTO (Paid Time Off) and Holiday Time Off
· Tuition Reimbursement
Job Type: Full-time
Required experience:
Senior Care Field: 2 years
Administration Management: 2 years
Managing 100+ Team Members: 2 years
Managing 200+ Bed Unit: 2 years
Required language:
English
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