Birmingham, Alabama
Executive Assistant to CEO Job Opening in Birmingham, Alabama - Women's Global Events, Worldwide is currently seeking a professional and results-driven Executive Assistant to support the CEO of a leading women's healthcare event management company in the southeast. The ideal candidate will possess excellent communication and organization skills, along with a strong ability to manage multiple responsibilities and detail-focused projects. Outstanding presentation skills are a must as the role involves heavy client interaction, as well as managing correspondence, reports, calendars and travel arrangements. Responsibilities:
Provide executive administrative support to the CEO which may include but is not limited to: calendar management, coordinating international and domestic travel, screening phone calls, preparing correspondences, event and project planning, expense reporting, etc.
Organization of meeting agendas and preparation of meeting materials
Plan, coordinate, and ensure the CEO's schedule is followed and respected; acts in a "gatekeeper" capacity, creating win-win situations for direct access to CEO's time and office
Draft acknowledgement and thank you letters, personal correspondence, and other tasks
Prioritize conflicting needs; handle all matter expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
Complete special and miscellaneous projects as assigned
Demonstrate professionalism when handling confidential and sensitive information
Conduct research in order to generate reports and create presentations
Support internal employees and departments with various projects as needed
Requirements:
Must have experience in Executive Assistant capacity to senior leadership/C-suite
Advanced proficiency in MS Office Suite
Strong communication and interpersonal skills
Bachelor's degree preferred
Social Media Platform Experience (Facebook, Instagram, Twitter, Snapchat)
Must be able to Travel inside and outside of the country for events
Must be an effective oral / verbal communicator
Must posses strong written skills
Must dress professional daily
Bilingual speech is a plus
Must be able to work abnormal hours as needed
Job Type: Full-time
Required education:
Bachelor's
Required experience:
Executive Assistant: 1 year
Executive Support: 1 year
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