Columbia, South carolina
Executive Administrative Assistant Job Opening in Columbia, South carolina - Tasks
Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
Answer phone calls and direct calls to appropriate parties or take messages.
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
Attend meetings to record minutes.
Greet visitors and determine whether they should be given access to specific individuals.
Technology Skills
Accounting software ? Intuit QuickBooks ; Sage 50 Accounting ; Sage Peachtree Premium Accounting for Manufacturing
Data base user interface and query software ? Data entry software ; FileMaker Pro ; Microsoft Access ; RefWorks
Enterprise resource planning ERP software ? MicroStrategy Report Services; Oracle PeopleSoft ; PRONTO Xi; SAP
Graphics or photo imaging software ? Adobe Systems Adobe Illustrator ; Adobe Systems Adobe Photoshop ; Graphics software; Microsoft Visio
Knowledge
Clerical ? Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
English Language ? Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Customer and Personal Service ? Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Computers and Electronics ? Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Administration and Management ? Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Skills
Active Listening ? Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Reading Comprehension ? Understanding written sentences and paragraphs in work related documents.
Speaking ? Talking to others to convey information effectively.
Service Orientation ? Actively looking for ways to help people.
Writing ? Communicating effectively in writing as appropriate for the needs of the audience.
Abilities
Written Comprehension ? The ability to read and understand information and ideas presented in writing.
Oral Comprehension ? The ability to listen to and understand information and ideas presented through spoken words and sentences.
Oral Expression ? The ability to communicate information and ideas in speaking so others will understand.
Speech Recognition ? The ability to identify and understand the speech of another person.
Written Expression ? The ability to communicate information and ideas in writing so others will understand.
Work Activities
Communicating with Supervisors, Peers, or Subordinates ? Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Interacting With Computers ? Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Performing Administrative Activities ? Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
Getting Information ? Observing, receiving, and otherwise obtaining information from all relevant sources.
Establishing and Maintaining Interpersonal Relationships ? Developing constructive and cooperative working relationships with others, and maintaining them over time.
Detailed Work Activities
Prepare research or technical reports.
Answer telephones to direct calls or provide information.
Maintain medical records.
Prepare documentation for contracts, transactions, or regulatory compliance.
Execute sales or other financial transactions.
Work Context
Electronic Mail ? 99% responded ?Every day.?
Telephone ? 100% responded ?Every day.?
Contact With Others ? 82% responded ?Constant contact with others.?
Indoors, Environmentally Controlled ? 91% responded ?Every day.?
Face-to-Face Discussions ? 76% responded ?Every day.?
Job Type: Contract
Salary: $20,000.00 to $25,000.00 /year
Required education:
Associate
Required experience:
Administrative Assistant: 1 year
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