New Orleans, Louisiana
Accountant Job Opening in New Orleans, Louisiana - POSITION SUMMARY:
This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. This position is responsible for a variety of accounting and administrative functions in which the incumbent must have a solid understanding of computerized accounting systems and a working knowledge of the Association?s accounting policies and procedures. Duties include the processing supplier invoices and procurement cards purchases, accounting for Fixed Assets, Construction in Process (CIP), and Capital Leases as well as recording depreciation on a quarterly basis.
ESSENTIAL FUNCTIONS:
Maintain strict confidentiality regarding sensitive information.
Process supplier?s invoices and check requests, which includes opening mail, date stamping documents, validating or adding the appropriate general ledger coding and gathering the necessary approvals.
Assist in maintaining a current database of active vendors.
Audit all expense reports for accurateness in regards to mileage reimbursements, ensure respective receipts are attached and the applicable approvals are notated.
Ask questions and investigate any questionable invoices when appropriate.
Timely enter the invoices into payables system to ensure that payments are issued in accordance with established payment terms.
Maintain filing of unpaid, paid and not yet processed invoices.
Process the vendor payments in accordance with routine department schedules and offer flexibility in accommodating the occasional special check runs.
Forward positive pay file to the bank.
Obtain fixed asset and CIP data from original sources.
Properly record depreciation on a quarterly basis.
Maintain CIP data and transfer completed projects to fixed assets.
Help initiate and gather fixed asset inventory reports from branches.
Maintain check run log of issued, void or manual checks.
Coordinate with Accounting Supervisor the cash requirements for each check run in advance of printing the checks.
Monthly reconciliation of payable sub-ledger to ledger. Run and retain applicable month end reports.
Prepare end of the year payable accrual journal entries for invoices received after payables is close.
Follow up on stale but outstanding credits due the Association or invoices or balances not resolved.
Assist or direct internal and external parties with payable or procurement card payment, payment disputes, tax exemption and other related questions.
Comply with IRS regulations and publication guidance in issuing and reporting the necessary 1099?s tax forms in advance of the yearly deadline.
As necessary, prepare journal entries to correct prior ledger account coding.
Work with little supervision and balance multiple tasks.
Effectively communicate with others on all organizational levels.
Proficiently operate a 10-key calculator.
Perform at a high level of thoroughness and be able to maintain deadlines.
Accurately utilize Microsoft Excel, Word and SGA Software. Quickly access computer records to create and run reports.
Match and file accounting paperwork.
Accurate processing and tabulation of work.
Assist Accounting Supervisor with Pro card research, uploads, and reconciliations.
QUALIFICATIONS:
Education: College degree in Business or Accounting preferred. 4 years? experience will substitute for degree.
Experience: Minimum of two years? of supervised experience in an accounting office. Must be familiar with operating typical office equipment, vendor file maintenance, which includes sorting and file paperwork. Management may assign other accounting functions.
WORK ENVIRONMENT AND PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device. The employee frequently is required to sit and reach, and must be able to move around the work environment.
The employee must occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
The noise level in the work environment is usually moderate.
Job Type: Part-time
Required education:
Bachelor's
Required experience:
Accounting: 2 years
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