Boston, Massachusetts
Payroll & Accounts Payable Coordinator Job Opening in Boston, Massachusetts - Responsibilities include:
Bi Weekly Payroll for approximately 60 employees
*Review and calculate employee hours, adjust earnings, pay vacation time
*Set up deductions for health insurance, FSA?s, commuter plans, 401k plans, & loans.
*Upload payroll to Paychex Preview
Accounts Payable Duties:
* Research & data entry of invoices
* Process & mail checks daily
* Print check register (daily); Match check copies for accuracy
* Process Partners payroll & income checks
* Notify Accounting Manager daily of urgent & outstanding bills
* Issue Referral fees to referring attorneys
* Process Monthly Sales & Use Tax
* Assist with 1099 Reporting
* Print various reports
Monthly & Quarterly closing reports
Aged Accounts Payable reports (daily)
Client expense reports (when requested)
* Review Attorney & staff expenses
Review each line item against receipt
Review their calculations
*Review American Express, LexisNexis & UPS invoices; Requires significant research
* Handle all vendor telephone calls & inquiries
* Handle petty cash/postage stamps
* Copying & filing of both vendor & client bills
*Administrative support to Director of Administration & HR Manager relating to the pension plan, 401k plan, HR files, FMLA, insurance & benefits plans, salary reports, etc.
Requirements:
*Excellent attention to detail and organizational skills
*Maintain strict confidentiality
*Flexible, able to respond quickly to changing priorities
*Ability to prioritize well; handle multiple tasks
*Work well with vendors and employees
*Initiative, demonstrate a proactive approach
*Peachtree experience
*Three to five years payroll & accounts payable experience required
Other duties and responsibilities may be added as necessary.
Job Type: Full-time
Required experience:
payroll & accounts payable: 3 years
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