Nashville, Tennessee
Bookkeeper Job Opening in Nashville, Tennessee - COMPANY BACKGROUND:
This opportunity is with a fast growing and exciting construction company with office in Nashville. We are looking for an energetic team player to join our Team; an individual that is committed to conducting business according to our core beliefs:
Overview: The Office Bookkeeper is responsible for overall management of the Company financials and key reports that allow for effective tracking of business operations.
Assigned Duties
Oversight of development of the Administrative functions of the company
Coordination of ALL administrative functions within the company
Coordination administrative duties and oversight with Production Department
Responsible for accuracy and oversight of all A/R and A/P functions
Accounts Receivable
Invoice jobs when completed and for required progress payments
Review collections from completed jobs
Generate weekly aged accounts receivable list
Reconcile completed jobs
Prepare bank deposits daily or when necessary
Accounts Payable
Purchase orders:
Data entry for all open purchase orders
Match purchase orders to invoices upon receipt
Return invoice to supplier if no purchase order included
If purchase order amount and invoice to not match then return both to PO issuer for clarification and authorization
Utilize vendor filing system for all received invoices.
Generate weekly aged accounts payable report
Print authorized checks
Send payments when due
Cash flow
Review accounts payable needs and review potential receivables to create cash projections for upcoming week
Tracking
Oversee implementation and ongoing use of job tracking program
Make sure that all tracking data is entered into the program
Print a copy of work in progress sheet prior to weekly production meeting
Print and distribute marketing and sales reports
Payroll
Enter approved time cards into accounting program daily
Enter daily time card hours onto weekly summary spreadsheet
Submit payroll information for approval and authorization
Submit approved payroll information to payroll service
Job costing
Enter payroll, invoices and purchase orders into accounting program as outlined above.
Produce job cost reports for all in-progress jobs every week.
Produce a final job costing report two weeks after every job closes.
Review job costing reports for accuracy before distribution.
Produce monthly job costing summary sheet for all completed jobs and jobs in progress.
Monthly Financials
At the end of every month, calculate work in process for all in-progress jobs
Close out completed jobs and allocate revenue ? reconcile work in progress.
Finalize all invoicing for the previous month by the 5th of every month.
On the 10th of every month, produce a trial balance sheet and income statement. Adjust as needed.
Produce a final income statement and balance sheet on the 15th of every month.
At the end of the fiscal year:
Place past years files into new file drawers and start file drawers for current year jobs
Place previous years files into long term file storage
Prepare end of the year financial reports
QUALIFICATIONS:
Minimum of 5 years of work experience in an accounting related field.
Experience in construction work-in-process and job cost accounting is a major plus, but not required.
Familiarity with QuickBooks is required.
A high degree of computer literacy using MS Office products (Excel, Word, PowerPoint and Outlook) and along with having the ability to adapt to other accounting systems.
Strong organizational skills with an inquisitive nature.
Hard working team player who can easily adapt to changing needs.
Strong desire to learn and excel!
COMPENSATION & BENEFITS:
Your talents will be rewarded with a salary commensurate with your level of experience along with bonus opportunities. Your excellent employee benefit package includes medical, paid vacation and holidays.
Job Type: Full-time
Required experience:
Construction Industry Bookkeeping: 5 years
QuickBooks: 5 years
Required language:
English
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