Rockville, Maryland
Project Coordinator Job Opening in Rockville, Maryland - For the past seven years, Santos Postal has been named a Best Accounting Firm to Work for by Accounting Today . Take advantage of the chance to join an outstanding team! We offer an excellent compensation package, great culture, wonderful people, and a convenient location.
Job Responsibilities
Manage Firm Scheduling
Manage all employee workloads to make sure they are being appropriately utilized
Assign projects when information is received by clients
Update project statuses
Create new client projects and workflow for projects
Participate in all scheduling team meetings
Oversee project due date lists, manage firm deadlines, and address any outstanding items
Assist in rolling projects over to the new year
Act as an Executive Assistant to the Managing Partner
Make appointments and reservations, confirm meetings, and maintain calendars
Create daily and weekly agendas to achieve goals
Assist with sending bills and statements to clients
Take notes for important meetings
Create reports and perform data analysis
Proof read various documents
Additional Responsibilities
Maintain the ShareFile portal and assist employees and clients with questions
Support for phone system including troubleshooting and logging maintenance tickets
Check outgoing packages
Answer phones and transfer calls
Assist employees with minor IT issues
Provide support to professional staff and the Administrative department
Job Qualifications
Bachelor?s degree
Accounting background
Minimum 1 year of experience handling administrative duties, project coordination, or operations in a professional office setting
Proficiency in MS Office, especially Excel and pivot tables
Demonstrated ability to manage multiple projects simultaneously
Experience serving customers, knowledge of customer service principles and practices
Excellent communication skills, both written and verbal
Keen attention to detail, demonstrated through accuracy and thoroughness
Organizational and time management skills
Professional demeanor and appearance necessary at all times
Some overtime may be required during peak seasons
Job Type: Full-time
Required education:
Bachelor's
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