Rockville, Maryland
Program Assistant Job Opening in Rockville, Maryland - The Program Assistant position is located within the International division at SHELADIA?s headquarters based in Rockville, Maryland. The International division provides overall oversight, support and guidance to projects and field-based personnel on its ongoing projects and pursues new business through the development of client relations and preparation of proposals.
Reporting to the Senior Project Manager, the Program Assistant will provide assistance to the Senior Project Manager for an assigned group of countries and provide program backstopping support for business development activities within the international division. The Program Assistant also provide backstopping administrative support as needed.
R
Project Assistance: The Program Assistant provides Project Assistance support for the effective management of projects implemented or supported by Sheladia Associates, Inc. overseas. As such s/he serves to support the needs of Sheladia?s host country employees with respect to their remuneration, HR, and other project-related Essential Project Assistance functions include 1) Assist with project delivery support; and 2) Assist with business development support
Project Delivery Support
Performance Management Assistance:
Ensure monthly salary payments for staff are completed on time
Liaise closely with host country accounting firms to ensure employee?s HR and remuneration needs are met.
Translate documents/E-Mail communication exchanges as needed
Assist in recruitment of host country staff to replace exisiting staff or to fill new positions as needed.
Assist in the review and preparation of reports to be submitted to the client.
Assist with host country employee contracts (contract redaction or renewal).
Financial Management:
Assist in the preparation of pipeline budgets and obligation increases for the client as needed.
Review monthly payroll and tax statements for host country staff to ensure proper accounting prior to submitting to Sheladia accounting team.
Communication and Reporting:
Maintain regular contact with field staff and support them in meeting donor and headquarters? deadlines.
Keep the Sr. Project Manager abreast of all information received from the field and actions taken pertaining to each project.
No direct communication with client unless instructed to by Sr. Project Manager.
Other: Other tasks as assigned by the Sr. Project Manager or the Head of Agriculture and
Water Resources.
Business Development Support
Help identify qualified candidates for proposed projects.
Review and format CVs
Assist with development of Expression of Interests and Proposals as needed.
Help research potential project opportunities befitting Sheladia?s areas of expertise (World Bank, Africa Development Bank, Asian Development Bank, USAID, etc?).
Requirements:
Bachelors degree
1-3 years of experience
Fluent in French and English
Knowledgeable in Word, Excel and Outlook, and able to handle multiple tasks at the same time
Job Type: Full-time
Job Location:
Rockville, MD
Required education:
Bachelor's
Required languages:
French
English
|
