Annapolis, Maryland
Supervisory Contract Specialist Job Opening in Annapolis, Maryland - NOTE: To apply for this position you must follow the application process on the United States Naval Academy NABSD Employment Website. Please visit:
Applicants must submit the OF 612 Application, Supplement to the OF 612, and a KSA form to be considered for this position.
JOB TITLE
Supervisory Contract Specialist
JOB ANNOUNCEMENT NUMBER
17-073
SERIES & GRADE
NF-1x-04
OPENING DATE
August 3, x17
CLOSING DATE
August 19, x17
POSITION INFORMATION
Full Time (40 Hours per Week, Benefited)
PAY RANGE
$16.53 - $48.39
LOCATION
Naval Academy Business Services Division
AREA OF CONSIDERATION
All Qualified Persons
RELOCATION EXPENSES
Will be Considered
JOB SUMMARY
This position is located within the Naval Academy Business Services Division (NABSD), at the United States Naval Academy. The incumbent is responsible for conducting and directing pre- and post- contracting award actions and for purchasing supplies and services for all non-appropriated fund (NAF) accounts that support the organizations within NABSD and other functional areas at the Naval Academy.
DUTIES AND RESPONSIBILITIES
The incumbent is the resident expert on all procurement processes and contracting actions. The incumbent performs duties as a Contracting Officer, assigning all requests for purchase actions and measuring completion using Procurement Action Lead Time (PALT) as the measurement, among other metrics, to ensure contracting specialist and buyers complete awards timely and remain current. All actions must comply with current Department of the Navy and Department of Defense (DoD) NAF policies. Incumbent must have knowledge of/experience with purchasing procedures for petty cash, blanket purchase agreements and orders, MOA?s/MOU?s, departmental purchase orders, solicitations, a variety of contract types and credit card orders. Key job elements include, but are not limited to the following:
Acquisition Planning: Provide guidance and support to technical managers in the planning and acquisitions and development of acquisition strategies and schedules. Act as the focal point for preparation and review of solicitation documentation and act as a major participant in source selection procedures.
Contract Negotiation: Act as leader in proposal review process and has ultimate responsibility for negotiation of financial, legal and work scope aspects of contracts to ensure that resulting are consistent with program needs, established NAF contracting procedures and Federal practices.
Contract Administration: Perform administration of assigned contracts/actions through the monitoring of the technical, schedule, scope and financial status and provide guidance to managers regarding compliance to contract requirements/needs or involving appropriate corrective actions to current efforts. Ensure compliance with procurement policies and procedures, execute sound business judgment, comply with regulatory guidance and obtain required approvals (at all contracting levels).
Contract Documentation: Responsible for the preparation and/or compliance of accurate and complete documentation regarding contractor selection (sole source approvals), contract terms (negotiation memoranda), related administrative issues (including financial data) and formal contractual documentation. The incumbent provides input to planning documents that reflect current policy. Ensure all NAF procurement functions meet required benchmarks and operating standards while complying with policy and guidance as outlined in the NAF procurement manual (USNAINST 7010.2C)
Professionalism: Maintain currency and proficiency with constantly changing procurement laws, regulations, instructions, procedures, and decisions relating to USNA unique acquisitions and adhere to NAF acquisitions policies regarding appropriate and efficient implementation of them.
Supervisory Duties: Supervise two to six contracting Trains personnel under direct supervision and within other NAFs to ensure they remain current on regulations and policies. Plan work schedules, assign work actions using the Procurement Action Lead Time (PALT) as a metric to ensure even distribution of workload, determine priorities in work assignments to ensure functional benchmarks are met with adherence to NAF policy and procedures. Plan, help develop and execute an Individual Development Plan (IDP) for each employee to include developmental goals, professional training, education and work performance goals. Evaluate employees for promotion, status change, awards, disciplinary actions and separation.
QUALIFICATIONS AND REQUIREMENTS
Applicants who meet the qualification requirements will be further evaluated to determine the extent to which their education, related experience, training, awards, and supervisory appraisal demonstrate they possess the desired knowledge, skills, and abilities (KSAs).
As an addendum to your application, attach the Fillable KSA form relating your qualifications to the specific requirements (KSAs) of this position.
KNOWLEDGE, SKILLS, and ABILITIES (KSAs) *must be included on the Fillable KSA form in the Application Packet.
The Knowledge, Skills, and Abilities (KSAs) necessary for this position are as follows:
Applicant should hold an undergraduate or higher degree from an accredited college or university, which included or was supplemented by at least 24 semester hours in a field of study directly related to procurement, such as contracts, purchasing, contract law, accounting, business finance, merchandising, economics, marketing or organization and management. An Associate?s Degree will be considered if the applicant meets the 24 hours supplemental semester hours above and has substantial procurement experience (ten years or more) as identified in KSA 2 below.
Applicant must have at least five years of procurement experience and possess knowledge of Federal and Agency contracting laws and policies, theories, principles, practices, and techniques of contracting operations, detailed procedures of APF and NAF contracting requirements. Knowledge in the following areas are essential:
Contract types, methods and techniques;
Price/cost analysis techniques, sufficient to evaluate contractor proposals;
Contract administration and termination techniques sufficient to administer and close out contracts.
Applicant must possess the knowledge and background to quickly attain the Department of Defense certifications necessary to be issued a Non-Appropriated Fund (NAF) contracting warrant with a limit of up to $3 million.
Applicant must be skilled in negotiation techniques to conduct contract negotiations and to meet and deal with high level business, industry, and/or Government officials.
Applicant must have familiarity with the practices of business and industry sufficient to develop policies and provide guidance to Naval Academy managers and senior personnel.
Applicant?s skills in managerial and coordinative activities must be sufficient to control a variety of contractual actions occurring concurrently, in an overlapping fashion and to control several simultaneous interrelated contracts with different contractors.
Applicant must possess the knowledge and ability to independently analyze and reconcile accounts accurately and have the ability to pinpoint and resolve discrepancies.
Applicant must have excellent written and oral communication skills and a deep desire to support the Brigade of Midshipmen and bring a positive, upbeat attitude to work every day.
EMPLOYMENT PREFERENCES
Explanation of employment preferences is available on the NABSD Website. No preference is given unless requested and documented. Acceptance or declination of a regular position ends ability to claim preference for spouse or Involuntarily Separated (IVS) applicants. To claim a preference, you must attach the following documents with your employment application and request form:
Veteran : Page four (4) of the DD-214
Involuntary Separated Military Members and Dependents : page four (4) of the DD-214 or copy of DD-1173 and write "IVS" on front page of the application. IVS preference is approved only if discharge/reentry code matches eligibility list.
APPLICATION INSTRUCTIONS
To be considered for this position, a complete application packet must be submitted which includes: OF 612, Supplement to the OF 612, and the Fillable KSA Form. These forms can be found on the Naval Academy Business Services (NABSD) Website:
Applicants may email, fax , hand carry (Call , x2882 or x2883 to make arrangements for delivery), or mail applications to:
NAF Human Resources
Halligan Hall
181 Wainwright Road
Annapolis, MD 21402
Note: Failure to provide the required information may result in you losing consideration for the position and your elimination from the selection process. Please be advised that application received after the closing date listed above will not be considered. Applications and resumes will not be returned to the applicant.
Some positions have special requirements. In these cases selection is tentative pending satisfactory completion of these requirements. Applicants may be required to provide proof of education, etc. All selections are contingent on obtaining satisfactory employment reference checks.
We are an E-verify participant.
Please be informed that applicants will be required to submit a federal government background check.
As a condition of employment, the selectee will be required to participate in direct deposit/electronic fund transfer as specified in the negotiated agreement.
Occupants of this position must maintain the privacy of official work information and data, and demonstrate the highest level of ethical conduct.
The Department of the Navy is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, set, national origin, age, disability, marital status, political affiliation, sexual orientation, or any other non-merit factor.
Job Type: Full-time
Salary: $16.53 to $48.39 /hour
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