Oak Brook, Illinois
Practice Administrator Job Opening in Oak Brook, Illinois - We are seeking an experienced Practice Administrator to assume responsibility of the operational and clinical management of a busy 3 physician practice with 3 locations. Your primary office location would be in the Oak Brook Office. The Practice Administrator is responsible to the Partners for the administration, direction and coordination of all Practice activities except those directly involving professional medical judgment.
SUPERVISORY RELATIONSHIPS: The Practice Administrator supervises all support personnel and delegates authority and responsibility when and where needed.
DUTIES AND RESPONSIBILITIES:
Responsible for the maintenance of all professional standards and procedures delineated by the Partners.
Seek, receive and utilize the advice, assistance, consultation and guidance of the Partners to make decisions.
Responsible for continuous review of all factors affecting the cost and profitability of the Practice. Take necessary corrective action to keep profits commensurate with the Practice?s objectives or recommend appropriate action to the Partners.
Present reports to the Partners from time to time on the various phases of Practice operations. He/she shall initiate reports to the Partners setting forth recommendations on planning, policy, organization, control and such other details of Practice operation which may be necessary or desirable for continuity in the organization.
PERSONNEL MANAGEMENT:
Assist in the hiring, firing, training and performance management of all Practice personnel.
Assist in executing the benefits program for physicians and employees as approved by the Partners.
Assist in keeping accurate personnel records.
Assist in maintaining and updating all employment contracts for employee physicians and staff.
Establish methods and reporting systems for reviewing, evaluating and recording employee performances.
Delegates authority and responsibility when and where need is indicated.
Is available to medical and other staff to hear complaints, accept ideas, consult and act as liaison between staff.
Periodically review the performance of each employee and make recommendations to the Partners.
Determine training and development programs for support staff and arrange such opportunities.
Develop on-the-job and/or in-service training programs.
Assist in evaluating job work loads to ensure equitable distribution and to determine whether reduction or additions in personnel are necessary.
Oversee the handling of deposits and petty cash.
Maintain under lock, personnel files and supporting documents on employment, pay, sick leave, vacations, leave-without-pay, terminations, copies of evaluations and all other personnel matters required by law.
Develop, review and refine employee Personnel Manual. Review benefits and make recommendations to the Partners
FINANCE:
Maintain a system of accounts payable for the practice, and pay practice expenses as required and prepare end-of-month accounting data for accountant.
Monitor the financial operation of the Practice so as to meet profit expectations, provide for debt retirement, new equipment and the maintenance of the Practice facilities.
Provide the Partners with a monthly management report on revenues, patients seen, growth or decline patterns.
Monitor fees for specific services and relationships to costs.
Work with Partners to update yearly fee schedules.
Develop and follow up on credit and collection policies. When appropriate, personally interview patients relative to their accounts.
Responsible for all hospital credentialing.
ADMINISTRATIVE SERVICES:
To meet monthly with supervisory staff to inform them of needs, developments and receive reports from them regarding the operation of their departments.
To meet monthly with general staff to report to them on the practice activities, and to receive feedback from employees to be acted upon or communicated to the Partners.
To act as liaison with corporate attorney and accountant to ensure appropriate laws and tax regulations are complied with.
To maintain appropriate malpractice insurance for the members of the practice.
Responsible for day-to-day relations with sales representatives and other vendors.
Maintain and compile statistics when necessary or upon request by Partners.
Assist in the orientation of new physicians.
Serve as the liaison and primary channel of communication for official communications between the Partners and the employees.
Provide for such representation and involvement as is deemed appropriate and necessary in national, state and local associations, planning agencies, consumer practices, prepaid health insurance companies and related health agencies or practices.
Develop and refine patient information booklet.
Determine patient reaction and opinions of the Practice services and facilities.
Represent the Practice in local, state and national organizations relating to health care delivery; i.e. Medical Practice Management Association.
Attend workshops to enhance management skills and stay abreast of changing technology as related to health care delivery.
In coordination with the partners, manage all marketing and promotional initiatives.
Requirements
Qualifications:
Bachelor's degree in Health Care administration preferred.
4 years progressive physician practice management experience.
Advanced business training in related health/medical field.
Ability to document reports involving multi-level corporate and operational issues.
Proficiency in Microsoft Office Applications
Ability to prioritize and handle multiple projects at one time
Attention to detail and follow-through
Ability to lead and work in a team environment
Job Type: Full-time
Required education:
Bachelor's
Required experience:
Medical Office Management: 4 years
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